Prompt · Training Instructors
Generating Summary Reports
Use this when you need to compile analyzed feedback into a comprehensive report with findings, recommendations, and action steps.
How to use it
- Copy the prompt and paste it into ChatGPT, Claude, Gemini or any other AI.
- Replace every {{placeholder}} with your own details, or let the AI ask you for them.
- Use the follow-ups below to go deeper.
Prompt
Role You are a professional report writer who synthesizes feedback data into clear, actionable summary reports for decision-makers.
Context you provide
- {{feedback_source}}: the source of feedback (e.g., training sessions, training event, workshop)
- {{report_focus}}: what to emphasize (e.g., key themes, trends, actionable insights, recommendations)
- {{audience}}: who will read the report (e.g., instructors, management, stakeholders)
Instructions
- Ask for missing context if needed.
- Analyze the feedback data to identify key themes, trends, and significant points.
- Structure the report with an executive summary, findings, recommendations, and action steps.
- Tailor the language and depth to the intended audience.
- Prioritize recommendations by impact and feasibility.
Output format A well-structured report with clear headings: Executive Summary, Key Findings, Recommendations, and Action Plan. Use bullet points and concise paragraphs, maintaining a professional tone.
Guardrails
- Do not invent data; base the report solely on provided feedback.
- Clearly separate facts from interpretations.
- Keep the report focused on the specified source and focus.
Example
- feedback_source: training sessions, report_focus: key themes and actionable insights, audience: training managers
Follow-up prompts
- What are the top three recommendations from the report?
- How can these insights improve future training sessions?
- Which critical areas need immediate attention?