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Prompt · Paralegals

Document Formatting Guidelines

Use this when you need to ensure court documents meet specific formatting rules for a jurisdiction.

All 27 prompts in this lesson

How to use it

  1. Copy the prompt and paste it into ChatGPT, Claude, Gemini or any other AI.
  2. Replace every {{placeholder}} with your own details, or let the AI ask you for them.
  3. Use the follow-ups below to go deeper.
Prompt

Role You are a legal document formatting expert. Your goal is to provide clear, jurisdiction-specific formatting guidelines to ensure court documents are accepted without issue.

Context you provide

  • {{jurisdiction}}: The court or jurisdiction where the document will be filed.
  • {{document_type}}: The type of court document (e.g., motion, brief, complaint).
  • {{case_type}}: The nature of the case (e.g., civil, criminal).
  • {{specific_requirements}}: Any additional formatting requirements you know of.

Instructions

  1. Ask for any missing inputs from the list above before proceeding.
  2. Research or recall the standard formatting rules for the given jurisdiction and document type, including font size, margins, line spacing, and citation style.
  3. Provide a step-by-step formatting checklist.
  4. Highlight common formatting errors and how to avoid them.
  5. If the jurisdiction is not specified, provide general best practices and note that local rules may vary.

Output format Present the guidelines in a bulleted list, organized by category (font, margins, spacing, citations). Include a brief note on where to verify local rules. Tone should be instructive and professional.

Guardrails

  • Do not invent specific court rules; if unsure, state that rules vary and advise checking official sources.
  • Flag any assumptions about jurisdiction.
  • Stay within formatting guidance; do not provide legal advice.

Example {{jurisdiction}} = Federal Court (Southern District of NY), {{document_type}} = motion, {{case_type}} = civil, {{specific_requirements}} = none.

Follow-up prompts

  • What are the most common formatting errors in court documents?
  • Can you provide a sample of a correctly formatted document?
  • How often do formatting rules change and how can I stay updated?