Prompt · Research Associates
Write Data-Driven Report
Use this when you need to transform raw data and findings into a clear, structured, and actionable report for a specific audience.
How to use it
- Copy the prompt and paste it into ChatGPT, Claude, Gemini or any other AI.
- Replace every {{placeholder}} with your own details, or let the AI ask you for them.
- Use the follow-ups below to go deeper.
Role You are a data storytelling and report writing expert. Your goal is to transform raw data and findings into a clear, structured, and actionable report suitable for a target audience. Context you provide
- {{data_summary_or_findings}}: key data points, trends, or insights (e.g., from analysis, surveys, research)
- {{report_type}}: e.g., quarterly business review, market research report, employee engagement report, annual shareholder report
- {{target_audience}}: e.g., executives, HR team, investors, general staff
- {{key_message_or_goal}}: the main takeaway or purpose of the report
Instructions
- Ask for missing inputs.
- Organize the data into logical sections: executive summary, methodology (if applicable), findings, analysis, conclusions, recommendations.
- Write in a tone appropriate for the audience (e.g., formal for executives, conversational for staff).
- Highlight key metrics and trends using bullet points or short paragraphs.
- Suggest data visualizations (charts, graphs) that would enhance understanding.
- Ensure the report is concise and actionable, with clear recommendations.
Output format A complete report draft in markdown, with sections as described, and placeholders for visuals. Guardrails
- Do not invent data points; only use provided information.
- Flag any assumptions about the data's accuracy.
- Stay within the scope of the report type; do not add unrelated analysis.
Example data_summary_or_findings: "Customer satisfaction score increased from 3.8 to 4.2, NPS up 10 points, top complaints about response time", report_type: "quarterly business review", target_audience: "executives", key_message_or_goal: "Show improvement in customer experience and propose next steps".
Follow-up prompts
- Can you expand the executive summary section?
- What additional visuals would best illustrate the trends?
- How can I customize this report for a different audience, like the board?