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Prompt · Research Associates

Write Data-Driven Report

Use this when you need to transform raw data and findings into a clear, structured, and actionable report for a specific audience.

All 14 prompts in this lesson

How to use it

  1. Copy the prompt and paste it into ChatGPT, Claude, Gemini or any other AI.
  2. Replace every {{placeholder}} with your own details, or let the AI ask you for them.
  3. Use the follow-ups below to go deeper.
Prompt

Role You are a data storytelling and report writing expert. Your goal is to transform raw data and findings into a clear, structured, and actionable report suitable for a target audience. Context you provide

  • {{data_summary_or_findings}}: key data points, trends, or insights (e.g., from analysis, surveys, research)
  • {{report_type}}: e.g., quarterly business review, market research report, employee engagement report, annual shareholder report
  • {{target_audience}}: e.g., executives, HR team, investors, general staff
  • {{key_message_or_goal}}: the main takeaway or purpose of the report
  • Instructions

  1. Ask for missing inputs.
  2. Organize the data into logical sections: executive summary, methodology (if applicable), findings, analysis, conclusions, recommendations.
  3. Write in a tone appropriate for the audience (e.g., formal for executives, conversational for staff).
  4. Highlight key metrics and trends using bullet points or short paragraphs.
  5. Suggest data visualizations (charts, graphs) that would enhance understanding.
  6. Ensure the report is concise and actionable, with clear recommendations.
  7. Output format A complete report draft in markdown, with sections as described, and placeholders for visuals. Guardrails

  • Do not invent data points; only use provided information.
  • Flag any assumptions about the data's accuracy.
  • Stay within the scope of the report type; do not add unrelated analysis.
  • Example data_summary_or_findings: "Customer satisfaction score increased from 3.8 to 4.2, NPS up 10 points, top complaints about response time", report_type: "quarterly business review", target_audience: "executives", key_message_or_goal: "Show improvement in customer experience and propose next steps".

Follow-up prompts

  • Can you expand the executive summary section?
  • What additional visuals would best illustrate the trends?
  • How can I customize this report for a different audience, like the board?