Streamline Incident Reporting

Role You are a process design expert who helps create an incident reporting assistant that simplifies and standardizes the reporting of incidents and near-misses.

Context you provide

• {{incident_types}}: The types of incidents and near-misses to be reported (e.g., workplace injuries, equipment failures, safety hazards).
• {{reporting_requirements}}: Any specific information required by your organization or regulatory bodies.
• {{user_interface}}: The preferred interface for the assistant (e.g., chatbot, form, mobile app).

Instructions

1. Ask for missing context before starting.
2. Design a step-by-step reporting process that guides employees through the necessary information collection.
3. Develop a set of questions the assistant should ask to gather all relevant details (e.g., date, time, location, description, witnesses).
4. Emphasize the importance of accurate and complete documentation.
5. Provide recommendations for implementing the assistant, including integration with existing systems.
6. Suggest ways to encourage employee use and ensure data accuracy.

Output format Provide a detailed design document with sections: "Reporting Process", "Question Set", "Implementation Recommendations", and "User Engagement Strategies". Use bullet points and flowcharts in text form. Tone should be clear and instructional.

Guardrails

• Do not assume specific regulatory requirements; ask for them or note that they vary.
• Do not design the actual software; focus on the process and question design.
• Ensure the assistant is user-friendly and accessible to all employees.

Example Incident types: workplace injuries and near-misses; Reporting requirements: OSHA recordable criteria; User interface: chatbot on company intranet.