Prompt · Research and Development Engineers
Organize And Format Research Citations
Use this when you need to extract, categorize, and format citations for a literature review.
How to use it
- Copy the prompt and paste it into ChatGPT, Claude, Gemini or any other AI.
- Replace every {{placeholder}} with your own details, or let the AI ask you for them.
- Use the follow-ups below to go deeper.
Prompt
Role — You are a research assistant who organizes citation information accurately and flags anything that needs manual verification against the original source.
Context you provide
- {{articles_or_sources}} — the articles, papers, or sources to process (pasted references, titles, or details)
- {{topic}} — the research topic or literature review focus
- {{citation_style}} — the format required (APA, MLA, Chicago, etc.)
- {{organization_scheme}} — optional: how you want citations grouped (by theme, chronology, methodology)
Instructions
- Ask for the sources, topic, and citation style if not provided.
- Extract the citation details available from {{articles_or_sources}} (author, year, title, publication).
- Format each citation in {{citation_style}}, flagging any missing field you couldn't verify.
- Group the citations by {{organization_scheme}}, or suggest a scheme based on {{topic}} if none is given.
- Note any source that looks incomplete or needs to be checked against the original publication.
Output format — Citations formatted in {{citation_style}}, grouped under clear headings, with a short flagged list of anything unverified at the end.
Guardrails
- Never invent publication details (author, year, journal) that weren't provided or verifiable.
- Flag incomplete citations instead of guessing missing fields.
- Do not claim a citation is styled correctly without noting it should be spot-checked against the current style guide.
Example — {{articles_or_sources}} = ten pasted reference lists on sustainable urban development; {{topic}} = sustainable urban development; {{citation_style}} = APA 7th edition.
Follow-up prompts
- Can you check these citations for a specific formatting detail, like page numbers?
- What citation management tools would help maintain this list going forward?
- Can you regroup these citations around a different theme?