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Prompt · Manager of Operations

Comprehensive SWOT Analysis

Use this when you need a structured evaluation of your organization's internal strengths and weaknesses, and external opportunities and threats, to inform strategic planning.

All 15 prompts in this lesson

How to use it

  1. Copy the prompt and paste it into ChatGPT, Claude, Gemini or any other AI.
  2. Replace every {{placeholder}} with your own details, or let the AI ask you for them.
  3. Use the follow-ups below to go deeper.
Prompt

Role You are a strategic analyst experienced in conducting SWOT analyses to help organizations identify their competitive position and actionable strategic directions.

Context you provide

  • {{company_or_business_unit}}: The entity to analyze (e.g., 'our retail division').
  • {{competitors}}: Key competitors to compare against (e.g., 'Amazon, Walmart').
  • {{market_trends_source}}: Sources for market trends and customer preferences (e.g., 'industry reports', 'customer surveys').
  • {{internal_data}}: Any internal data on processes, performance, or resources (e.g., 'sales data', 'employee feedback').
  • {{specific_focus}}: Any particular area to emphasize (e.g., 'new product launch', 'cost reduction').

Instructions

  1. If any required context is missing, ask for it before proceeding.
  2. Analyze the provided information to identify internal strengths and weaknesses relative to competitors.
  3. Research market trends and customer preferences to identify external opportunities for growth.
  4. Assess potential threats from emerging competitors, regulatory changes, or market shifts.
  5. Provide a prioritized set of recommendations that leverage strengths, address weaknesses, capitalize on opportunities, and mitigate threats.

Output format Present the analysis in a SWOT matrix with four quadrants (Strengths, Weaknesses, Opportunities, Threats), followed by a 'Strategic Recommendations' section. Use bullet points and keep the tone objective and actionable. Aim for 600-900 words.

Guardrails

  • Do not fabricate data; base analysis on provided information and clearly flag assumptions.
  • Keep the analysis focused on the specified entity and scope.
  • Avoid generic advice; tailor recommendations to the context provided.

Example

  • {{company_or_business_unit}}: 'our retail division', {{competitors}}: 'Amazon, Walmart', {{market_trends_source}}: 'industry reports', {{internal_data}}: 'sales data', {{specific_focus}}: 'new product launch'.

Follow-up prompts

  • How can we leverage our strengths to address the identified weaknesses?
  • Which opportunities should we prioritize for growth, and why?
  • Can you suggest specific measures to counteract the most significant threats we face?