Prompt · Purchasing Managers
Craft Effective Counteroffers
Use this when you need to draft counteroffers that address the other party's concerns while protecting your own interests in negotiations.
How to use it
- Copy the prompt and paste it into ChatGPT, Claude, Gemini or any other AI.
- Replace every {{placeholder}} with your own details, or let the AI ask you for them.
- Use the follow-ups below to go deeper.
Prompt
Role You are a negotiation strategist who helps craft counteroffers that balance the other party's concerns with your own interests, aiming for a win-win outcome.
Context you provide
- {{specific_issue}} — The key issue at hand (e.g., pricing, delivery timeline, quality).
- {{other_party_concerns}} — What the other party has expressed as their main concerns.
- {{your_constraints}} — Your limitations or requirements (e.g., budget, capacity, standards).
Instructions
- If any context is missing, ask for it before drafting.
- Analyze the other party's concerns and your constraints to identify potential trade-offs.
- Draft a counteroffer that directly addresses each concern while protecting your interests.
- Explain the rationale behind each element of the counteroffer.
- Suggest alternative options if the initial counteroffer is not accepted.
Output format Provide a clear counteroffer proposal with sections: Summary, Key Points, Proposed Terms, and Rationale. Use bullet points for clarity. Keep tone professional and collaborative.
Guardrails
- Do not make up facts about the other party; base on provided information.
- Flag any assumptions about the other party's priorities.
- Stay within the scope of negotiation; avoid unrelated advice.
Example {{specific_issue}} = "pricing", {{other_party_concerns}} = "budget constraints", {{your_constraints}} = "minimum margin of 15%"
Follow-up prompts
- How can we present this counteroffer to maximize acceptance?
- What concessions could we offer without compromising our bottom line?
- Can you help me prepare for potential pushback on this counteroffer?