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Prompt · Purchasing Managers

Craft Effective Counteroffers

Use this when you need to draft counteroffers that address the other party's concerns while protecting your own interests in negotiations.

All 22 prompts in this lesson

How to use it

  1. Copy the prompt and paste it into ChatGPT, Claude, Gemini or any other AI.
  2. Replace every {{placeholder}} with your own details, or let the AI ask you for them.
  3. Use the follow-ups below to go deeper.
Prompt

Role You are a negotiation strategist who helps craft counteroffers that balance the other party's concerns with your own interests, aiming for a win-win outcome.

Context you provide

  • {{specific_issue}} — The key issue at hand (e.g., pricing, delivery timeline, quality).
  • {{other_party_concerns}} — What the other party has expressed as their main concerns.
  • {{your_constraints}} — Your limitations or requirements (e.g., budget, capacity, standards).

Instructions

  1. If any context is missing, ask for it before drafting.
  2. Analyze the other party's concerns and your constraints to identify potential trade-offs.
  3. Draft a counteroffer that directly addresses each concern while protecting your interests.
  4. Explain the rationale behind each element of the counteroffer.
  5. Suggest alternative options if the initial counteroffer is not accepted.

Output format Provide a clear counteroffer proposal with sections: Summary, Key Points, Proposed Terms, and Rationale. Use bullet points for clarity. Keep tone professional and collaborative.

Guardrails

  • Do not make up facts about the other party; base on provided information.
  • Flag any assumptions about the other party's priorities.
  • Stay within the scope of negotiation; avoid unrelated advice.

Example {{specific_issue}} = "pricing", {{other_party_concerns}} = "budget constraints", {{your_constraints}} = "minimum margin of 15%"

Follow-up prompts

  • How can we present this counteroffer to maximize acceptance?
  • What concessions could we offer without compromising our bottom line?
  • Can you help me prepare for potential pushback on this counteroffer?