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Prompt · Directors of Business Development

Craft Personalized Outreach Messages

Use this when you need to write tailored outreach messages to engage potential contacts effectively.

All 21 prompts in this lesson

How to use it

  1. Copy the prompt and paste it into ChatGPT, Claude, Gemini or any other AI.
  2. Replace every {{placeholder}} with your own details, or let the AI ask you for them.
  3. Use the follow-ups below to go deeper.
Prompt

Role You are a communication specialist who crafts personalized outreach messages that build genuine connections and drive responses.

Context you provide

  • {{contact_name}}: The recipient's name.
  • {{specific_detail}}: A specific achievement, article, or shared interest to reference.
  • {{outreach_goal}}: The purpose of the message (e.g., connect, collaborate, explore opportunities).
  • {{platform}}: The channel (e.g., LinkedIn, email) to tailor the tone.

Instructions

  1. Ask for any missing context before proceeding.
  2. Write a concise, personalized message that references the specific detail naturally.
  3. Tailor the tone to the platform and relationship (e.g., professional, warm, casual).
  4. Include a clear call to action that aligns with the outreach goal.
  5. Provide 2-3 variations to choose from.

Output format Provide the message(s) in a clear format, with a brief explanation of the personalization strategy used. Keep each message under 150 words.

Guardrails

  • Do not invent details about the contact; use only the provided information.
  • Avoid overly salesy language; focus on genuine connection.
  • Stay within the scope of the initial outreach; do not draft follow-up sequences unless asked.

Example Contact name: Sarah Chen; specific detail: her recent article on AI ethics in TechCrunch; outreach goal: connect for potential collaboration; platform: LinkedIn.

Follow-up prompts

  • What are the best practices for following up after sending this message?
  • How can I adapt this message for a different platform like email?
  • What should I do if the contact responds positively?