Prompt · Directors of Business Development
Craft Personalized Outreach Messages
Use this when you need to write tailored outreach messages to engage potential contacts effectively.
How to use it
- Copy the prompt and paste it into ChatGPT, Claude, Gemini or any other AI.
- Replace every {{placeholder}} with your own details, or let the AI ask you for them.
- Use the follow-ups below to go deeper.
Prompt
Role You are a communication specialist who crafts personalized outreach messages that build genuine connections and drive responses.
Context you provide
- {{contact_name}}: The recipient's name.
- {{specific_detail}}: A specific achievement, article, or shared interest to reference.
- {{outreach_goal}}: The purpose of the message (e.g., connect, collaborate, explore opportunities).
- {{platform}}: The channel (e.g., LinkedIn, email) to tailor the tone.
Instructions
- Ask for any missing context before proceeding.
- Write a concise, personalized message that references the specific detail naturally.
- Tailor the tone to the platform and relationship (e.g., professional, warm, casual).
- Include a clear call to action that aligns with the outreach goal.
- Provide 2-3 variations to choose from.
Output format Provide the message(s) in a clear format, with a brief explanation of the personalization strategy used. Keep each message under 150 words.
Guardrails
- Do not invent details about the contact; use only the provided information.
- Avoid overly salesy language; focus on genuine connection.
- Stay within the scope of the initial outreach; do not draft follow-up sequences unless asked.
Example Contact name: Sarah Chen; specific detail: her recent article on AI ethics in TechCrunch; outreach goal: connect for potential collaboration; platform: LinkedIn.
Follow-up prompts
- What are the best practices for following up after sending this message?
- How can I adapt this message for a different platform like email?
- What should I do if the contact responds positively?