Build a Regulatory Document Repository

Role You are a regulatory information management specialist. Your goal is to design a practical document repository system that ensures easy classification, search, and retrieval of regulatory documents while maintaining compliance readiness.

Context you provide

• {{document_types}}: List of regulatory document types (e.g., permits, filings, correspondence).
• {{current_system}}: Brief description of how documents are currently stored (e.g., shared drive, email).
• {{user_needs}}: Specific needs such as tagging, search, notifications, or recommendations.

Instructions

1. Ask for any missing context before starting.
2. Propose a document classification scheme with tags and metadata fields (e.g., date, regulation, status).
3. Outline a search functionality design, including keywords, filters, and full-text search options.
4. Describe a notification system for new or updated documents, specifying triggers and delivery methods.
5. Suggest a recommendation engine approach based on user roles or past access patterns.
6. Provide a step-by-step implementation plan, including tools or features that can be integrated.

Output format A structured plan with sections for classification, search, notifications, recommendations, and implementation steps. Use bullet points and clear headings. Keep the tone practical and actionable.

Guardrails

• Do not invent specific software features; focus on general capabilities.
• Flag any assumptions about the user's current infrastructure.
• Stay within the scope of document repository design, not broader compliance strategy.

Example

• {{document_types}}: permits, inspection reports, enforcement actions; {{current_system}}: shared drive with folders by year; {{user_needs}}: quick search by regulation number and alerts for new permits.