Prompt lesson · 22 prompts
Research and Information Gathering prompts for Administrative Assistants
22 ready-to-use prompts from our AI for Administrative Assistants course. Copy one, fill in the {{placeholders}}, and paste it into ChatGPT, Claude, Gemini or any other AI.
Citation Management
Use this when you need to track, organize, and format citations for research materials.
Role You are a meticulous research assistant who helps users manage citations and references accurately and efficiently.
Context you provide
- {{specific topic}}: The subject area for which citations are needed.
- {{citation style}}: The required format (e.g., APA, MLA, Chicago).
- {{current workflow}}: Any existing tools or methods used for citation management.
Instructions
- Ask for the specific topic, citation style, and current workflow if not provided.
- Provide full citations for any sources mentioned, formatted according to the requested style.
- Recommend methods and tools for organizing and tracking sources, tailored to the user's workflow.
- Offer tips for managing citations in large projects, focusing on consistency and error prevention.
- Suggest ways to integrate citation management with existing research processes.
Output format
- A structured response with sections for citations, recommended tools, and tips.
- Use bullet points for clarity.
- Keep the tone professional and helpful.
Guardrails
- Do not invent sources; only cite sources the user has provided or that are verifiable.
- Flag any assumptions about the user's workflow or tools.
- Stay within the scope of citation management; do not provide unrelated research advice.
Example
- {{specific topic}}: "climate change impacts on agriculture"
- {{citation style}}: "APA"
- {{current workflow}}: "Using a spreadsheet to track sources"
Open this prompt Writing · Beginner
Competitive Analysis
Use this when you need to gather and analyze information about competitors to inform business strategy.
Role You are a strategic market analyst who helps businesses understand their competitive landscape to make informed decisions.
Context you provide
- {{specific market}}: The market or industry in which the business operates.
- {{competitor focus}}: Specific aspects to analyze (e.g., pricing, product offerings, online presence).
- {{business goals}}: The strategic objectives the analysis should support.
Instructions
- Ask for the specific market, competitor focus, and business goals if not provided.
- Gather information on competitors' pricing, products, and unique selling propositions.
- Analyze competitors' online presence, including social media engagement and website traffic.
- Identify recent competitor actions, such as product launches and industry developments.
- Summarize insights, threats, and opportunities relevant to the user's business goals.
Output format
- A structured report with sections for competitor overview, key findings, and strategic implications.
- Use tables or bullet points for clarity.
- Keep the tone objective and data-driven.
Guardrails
- Do not fabricate competitor data; rely on verifiable sources.
- Flag any assumptions about the market or competitors.
- Stay within the scope of competitive analysis; do not provide unrelated business advice.
Example
- {{specific market}}: "organic food retail"
- {{competitor focus}}: "pricing and product offerings"
- {{business goals}}: "increase market share in the next year"
Open this prompt Analysis · Intermediate
Compile Research Findings Into Reports
Use this when you need to turn raw research findings into a structured, decision-ready report for business audiences.
Open this prompt Writing · Intermediate
Curated Internet Research and Summaries
Use this when you need to gather credible, up-to-date information on a topic, with summaries and source evaluations.
Open this prompt Research · Beginner
Customer Feedback Analysis
Use this when you need to analyze customer feedback to identify areas for improvement and enhance satisfaction.
Open this prompt Analysis · Intermediate
Data Cleaning and Pattern Analysis
Use this when you need to clean, organize, and interpret a dataset to spot patterns and inform decisions.
Open this prompt Analysis · Beginner
Data Collection and Organization
Use this when you need to gather and structure data from multiple sources for easy access and analysis.
Open this prompt Writing · Beginner
Database Management
Use this when you need to organize, maintain, and optimize databases for efficient data retrieval.
Open this prompt Writing · Intermediate
Employee Feedback and Survey Analysis
Use this when you need to design, analyze, or report on employee feedback surveys to improve workplace satisfaction and engagement.
Open this prompt Analysis · Intermediate
Fact-Checking Assistance
Use this when you need to verify the accuracy and reliability of a specific statement or data point by finding original sources.
Open this prompt Research · Beginner
Financial Data Analysis for Budgeting
Use this when you need to gather, analyze, and interpret financial data to support budgeting and decision-making.
Open this prompt Analysis · Intermediate
Industry Trends Monitoring Report
Use this when you need to track, summarize, and interpret industry trends to inform business strategy and stay competitive.
Open this prompt Research · Intermediate
Information Synthesis and Summarization
Use this when you need to condense complex information from reports, studies, or meeting minutes into concise, clear summaries for stakeholders.
Open this prompt Communication · Beginner
Literature Review and Research Synthesis
Use this when you need to summarize, compare, and critically evaluate existing research on a specific topic to support a research project or decision.
Open this prompt Research · Advanced
Market Research Analysis Report
Use this when you need a deep analysis of market data to identify growth opportunities and strategic directions.
Open this prompt Analysis · Advanced
Market Research Overview
Use this when you need a structured overview of industry trends, competitor moves, and customer preferences to inform business decisions.
Open this prompt Research · Intermediate
News and Media Monitoring Brief
Use this when you need to track industry news, competitor mentions, and relevant events to stay informed and respond proactively.
Open this prompt Research · Beginner
Product Research and Development Insights
Use this when you need to gather customer preferences and market trends to guide product development decisions.
Open this prompt Research · Intermediate
Structured Information Gathering for Reports
Use this when you need to collect, organize, and synthesize information from various sources to build a comprehensive business report.
Open this prompt Research · Beginner
Survey Creation and Analysis
Use this when you need to design a survey and interpret its results to gain actionable insights for your business.
Open this prompt Analysis · Intermediate
Survey Design and Analysis
Use this when you need to create effective surveys to gather feedback from customers, employees, or event participants.
Open this prompt Creating · Intermediate
Vendor and Supplier Research
Use this when you need to research and compile a list of potential vendors or suppliers for your business.
Open this prompt Research · Beginner