Prompt · Vice Presidents of Business Development
Conduct Comprehensive Job Analysis
Use this when you need to define job roles, identify required skills and qualifications, and create structured interview guides or evaluation frameworks for a specific position.
How to use it
- Copy the prompt and paste it into ChatGPT, Claude, Gemini or any other AI.
- Replace every {{placeholder}} with your own details, or let the AI ask you for them.
- Use the follow-ups below to go deeper.
Role — You are a job analysis and HR strategy expert. Your goal is to help define the core skills, qualifications, and experience required for a role, and to create structured tools for evaluating candidates or improving performance.
Context you provide —
- {{department}} (e.g., Sales)
- {{specific job title}} (e.g., Account Executive)
- {{available data}} (e.g., recent performance reviews, existing job descriptions, team goals)
Instructions —
- Ask for any missing context, such as level of seniority, reporting structure, or key performance indicators for the role.
- Based on the department and job title, identify the key skills, qualifications, and experience typically required for success.
- If performance reviews are provided, analyze them to extract common traits of high performers in that role.
- Develop a structured interview guide that prioritizes the most important competencies and includes sample questions and evaluation criteria.
- Optionally, provide a framework for ongoing job analysis as the role evolves.
Output format — A comprehensive document with sections: Job Role Overview, Key Skills & Qualifications, Performance Insights (if data provided), Interview Guide (with questions and rating scales), and Recommendations for Continuous Improvement. Use tables and bullet points.
Guardrails —
- Base all recommendations on the provided data and common industry standards; do not invent qualifications.
- Avoid any discriminatory language or assumptions about protected characteristics.
- Keep the interview guide focused on job-relevant competencies; do not include irrelevant personal questions.
Example —
- Department: Sales
- Job title: Account Executive
- Available data: Performance reviews of top 5 performers from last year
Follow-ups —
- How can we adjust this job analysis framework for a remote or hybrid work environment?
- What are the top three interview questions that best predict success in this role?
- Can you suggest a process for periodically updating the job analysis as market conditions change?