Complete AI Training
Sign inGet my AI kit

Your job's AI kit

Get your AI kit

Tell us who you are and what you do. We show you your kit right away and email you the link: skills, prompts, AI agents, MCP servers and courses for your job.

500+ jobs ready, and we make a kit for any other job. No payment needed to look.

Share

AI agent for tour guides

Booking and Group Manifest Agent

An accurate daily manifest matching tickets and needs

Quality controlAutomationHospitality and eventsOperations
See how it worksGet access
Booking and Group Manifest Agent: what goes in, what the agent does and what you get

What it does

Guides sell the same tour on several booking platforms and their own website, and each sends bookings in a different format. Merging them by hand the night before is where mistakes creep in. This agent pulls the next day's bookings from every platform, merges them into one manifest, removes duplicates matched by name and email, and lists special needs such as wheelchair access, dietary needs or a child seat. It then compares the headcount with the entry tickets and timed slots already bought for museums or sites. Tickets must cover everyone. If the numbers do not match, it traces which booking caused the gap and tells the guide, then checks again after the fix. The guide approves the final manifest and any messages to guests. Edge case: a booking made after the manifest was sent triggers an updated manifest and a new ticket check.

How it works

Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.

Start and resultWhat it doesA check on its own workWaits for your OKGoes back and retries
Yes, continueApprovedNo 1 STARTS WHEN Evening before 2 USES A TOOL Import bookings 3 DOES Merge and remove duplicates 4 CHECKS THE RESULT Does headcount match tickets? If not: find the cause and fix. Back to step 3. 5 DOES List special needs 6 YOU APPROVE Guide approves manifest 7 RESULT Daily manifest
Read the steps as a list
  1. Evening before
  2. Import bookings
  3. Merge and remove duplicates
  4. Does headcount match tickets?If not: find the cause and fix. Back to step 3.
  5. List special needs
  6. Guide approves manifestThe agent waits here for your OK.
  7. Daily manifest

How it decides

Headcount must match tickets. Special needs are listed per guest.

  • Duplicates by name and email
  • Tickets must cover everyone
  • Late bookings update the manifest

Make it yours

Every agent is a starting point. You choose these settings for your own situation.

  • Platforms
  • Fields
  • Send time
  • Format

What keeps you in control

It always asks you first

  • Guide approves manifest and guest messages

Hard limits

  • Never buys tickets
  • Protects guest data

It stops when

  • Done: manifest sent
  • Stop: tour canceled

Set it up

We guide you through the set-up, step by step

Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.

10 minto set it up in your AI
5 AIsChatGPT, Claude, Copilot, Gemini, Grok
  • One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
  • The agent then walks you through connecting your own data, one source at a time
  • A downloadable copy with the flow chart, the rules and the full guide
Get access to this agent

An example run

What happensOn the evening of October 10, the agent pulled 46 bookings from three platforms and the guide's website for a museum walking tour. After merging, one family appeared twice. The headcount check failed: 44 guests but only 40 timed museum tickets. It traced the gap to four late bookings on one platform. The guide bought four tickets, the recheck matched, and the guide approved the manifest with one wheelchair note.

More agents for tour guides

Scheduling · Risk management

Timed Entry Ticket and Permit Agent

Hold a valid ticket and permit for every stop on every tour.

10 steps2 checks2 jobs
Planning · Hospitality and events

Accessibility Needs Planning Agent

Give every guest a route and sites that fit their needs before the tour.

10 steps2 checks2 jobs
Communication · Risk management

Supplier Confirmation Agent

Have every supplier confirmed for the exact details a week and a day before each tour.

9 steps2 checks2 jobs
Planning · Creating

New Route Scouting Agent

Turn a first visit into a tested route that works for a real group.

10 steps2 checks1 job