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AI agent for recruiters

Candidate Sourcing Outreach Sequence Agent

A pipeline of interested qualified candidates from personal outreach

Candidate Sourcing Outreach Sequence Agent: what goes in, what the agent does and what you get

What it does

Recruiters search for passive candidates and send outreach that is often ignored. When a requisition opens, this agent builds search strings from the job's must-haves, runs them in the recruiter's sourcing tools and scores profiles against the role. Every must-have is required. It skips people who opted out or were contacted in the last 6 months. It drafts personal first messages and follow-ups, and the recruiter approves and sends each batch. It tracks replies and checks whether the reply rate reaches the 20% target. If not, it adjusts the search or the message and tries again. Edge case: a candidate who asks not to be contacted again is added to the opt-out list at once and never messaged by any later batch.

How it works

Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.

Start and resultWhat it doesA check on its own workWaits for your OKGoes back and retries
ApprovedYes, continueNo 1 STARTS WHEN Requisition opens 2 DOES Build search strings from must-haves 3 USES A TOOL Run searches and score profiles 4 USES A TOOL Draft personal messages 5 YOU APPROVE Recruiter approves and sends batch 6 USES A TOOL Track replies 7 CHECKS THE RESULT Is the reply rate at target? If not: adjust search or message. Back to step 2. 8 RESULT Candidate pipeline
Read the steps as a list
  1. Requisition opens
  2. Build search strings from must-haves
  3. Run searches and score profiles
  4. Draft personal messages
  5. Recruiter approves and sends batchThe agent waits here for your OK.
  6. Track replies
  7. Is the reply rate at target?If not: adjust search or message. Back to step 2.
  8. Candidate pipeline

How it decides

Profiles are scored on must-haves. Reply rate below target triggers changes.

  • Must-haves required
  • Skip opted-out and recent contacts
  • Reply target 20%

Make it yours

Every agent is a starting point. You choose these settings for your own situation.

  • Reply target
  • Batch size
  • Recontact window
  • Message tone

What keeps you in control

It always asks you first

  • Recruiter sends every message

Hard limits

  • Never sends messages itself
  • Follows opt-outs

It stops when

  • Done: enough interested candidates
  • Stop: role closed

Set it up

We guide you through the set-up, step by step

Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.

10 minto set it up in your AI
5 AIsChatGPT, Claude, Copilot, Gemini, Grok
  • One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
  • The agent then walks you through connecting your own data, one source at a time
  • A downloadable copy with the flow chart, the rules and the full guide
Get access to this agent

An example run

What happensFor a data engineer role, the first batch of 60 messages got a 9% reply rate, so the check failed. The agent changed the message to mention the remote policy and widened the search to nearby cities. The recruiter approved the new batch of 50 on Jan 20. It got a 24% reply rate, and 7 candidates booked screens.

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