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AI agent for recruiters

Interview Feedback Chase and Decision Agent

A complete, consistent debrief sheet ready for the hiring decision on time

People and hiringHuman resources
See how it worksGet access
Interview Feedback Chase and Decision Agent: what goes in, what the agent does and what you get

What it does

Decisions on candidates stall because interviewers submit feedback late. After each interview loop this agent tracks which scorecards are missing and nudges the interviewers as the deadline gets closer. When feedback arrives it checks it for blank ratings or comments that do not support the score, and asks the interviewer to fix those. When all feedback is in, it assembles a debrief sheet that shows ratings side by side and flags big disagreements. It then drafts a status message for the candidate. You approve the sheet and any message. Edge case: one interviewer rates a person a 4 but writes only concerns, so the agent asks them to explain.

How it works

Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.

Start and resultWhat it doesA check on its own workWaits for your OKGoes back and retries
ApprovedYes, continueYes, continueApprovedNoNo 1 STARTS WHEN Interview loop ends 2 USES A TOOL List interviewers and scorecards still missing 3 DOES Draft reminders that rise in urgency toward thedeadline 4 YOU APPROVE Recruiter approves reminders for senior interviewers 5 USES A TOOL Read submitted scorecards 6 CHECKS THE RESULT Is every rating filled and supported by a comment? If not: ask the interviewer to fix it and check thescorecard again. Back to step 5. 7 CHECKS THE RESULT Have all scorecards arrived by the deadline? If not: remind again and tell the recruiter who is stillmissing. Back to step 2. 8 DOES Build the debrief sheet and flag large score gaps 9 YOU APPROVE Recruiter approves the sheet and any candidatemessage 10 RESULT Debrief sheet ready for the hiring decision
Read the steps as a list
  1. Interview loop ends
  2. List interviewers and scorecards still missing
  3. Draft reminders that rise in urgency toward the deadline
  4. Recruiter approves reminders for senior interviewersThe agent waits here for your OK.
  5. Read submitted scorecards
  6. Is every rating filled and supported by a comment?If not: ask the interviewer to fix it and check the scorecard again. Back to step 5.
  7. Have all scorecards arrived by the deadline?If not: remind again and tell the recruiter who is still missing. Back to step 2.
  8. Build the debrief sheet and flag large score gaps
  9. Recruiter approves the sheet and any candidate messageThe agent waits here for your OK.
  10. Debrief sheet ready for the hiring decision

How it decides

A scorecard is complete when every rating is filled and each rating has a supporting comment. A nudge is sent at set points before the deadline.

  • Send the first reminder at 24 hours after the interview
  • Flag a scorecard when a rating has no comment or contradicts the comment
  • Flag a gap of two or more points between interviewers
  • Escalate to the hiring manager after the deadline passes

Make it yours

Every agent is a starting point. You choose these settings for your own situation.

  • Deadline for feedback (default: 48 hours)
  • Reminder timing
  • Score gap that gets flagged (default: 2 points)
  • Who is escalated to

What keeps you in control

It always asks you first

  • Recruiter approves senior reminders, the debrief sheet and any candidate message

Hard limits

  • Never changes a rating or comment
  • Never sends candidate messages without approval

It stops when

  • Done: all scorecards are complete and the sheet is approved
  • Stop: the candidate withdraws

Set it up

We guide you through the set-up, step by step

Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.

10 minto set it up in your AI
5 AIsChatGPT, Claude, Copilot, Gemini, Grok
  • One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
  • The agent then walks you through connecting your own data, one source at a time
  • A downloadable copy with the flow chart, the rules and the full guide
Get access to this agent

An example run

What happensA loop for a sales role had five interviewers. By day two, three scorecards were in and two missing. The agent sent reminders. One late scorecard gave a 4 with only concerns written, so the check failed and the agent asked for clarification. After the fix and the last card, it built the sheet showing a 2 point gap on communication. The recruiter approved it.

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