AI agent for recruiters
Silver Medalist Rediscovery Agent
A ranked, compliant shortlist of past finalists with ready-to-approve outreach
What it does
When a new role opens, strong people who nearly got an earlier job sit unused in your system. This agent searches past finalists and candidates who declined offers, then checks that each has consent to be contacted and is outside any block period set by your policy. It ranks the remaining people against the new role using skills, level and location. It also checks that each person's contact details and last activity are current. If too few pass, it widens the search to earlier stages. It drafts a personal message for the top matches. You approve each message before it goes out. Edge case: a finalist declined because of salary, so the agent notes the new band.
How it works
Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.
Read the steps as a list
- New requisition opens
- Search past finalists and declined offers in the system
- Filter out people without consent or inside a block period
- Rank the rest against the new role
- Are there enough qualified matches?If not: widen the search to earlier interview stages and rerun the filters. Back to step 2.
- Check contact details and last activity for each match
- Draft a personal message for each top match
- Does each draft reflect the person's earlier history and the new pay band?If not: rewrite using the person's record and the current band. Back to step 7.
- Recruiter approves each messageThe agent waits here for your OK.
- Outreach sent by the recruiter and results logged
How it decides
A past candidate qualifies only with valid consent and no block period. Ranking uses skill match, level fit and how recent the last contact was.
- Exclude anyone without consent or inside the block period
- Rank by skill match first, then level, then recency
- Widen to earlier stages only if fewer than the target number qualify
- Mention a past decline reason only if it is in the record
Make it yours
Every agent is a starting point. You choose these settings for your own situation.
- Block period length (default: 12 months)
- Number of matches to draft (default: 8)
- Stages to search first (default: finalists and declined offers)
- Message tone
What keeps you in control
It always asks you first
- Recruiter approves every message before it is sent
Hard limits
- Never contacts anyone without recorded consent
- Never sends messages itself
It stops when
- Done: matches are listed and messages are approved or declined
- Stop: the system has no consent field to check
Set it up
We guide you through the set-up, step by step
Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.
- One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
- The agent then walks you through connecting your own data, one source at a time
- A downloadable copy with the flow chart, the rules and the full guide
