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AI agent for court reporters

Certified Question Reading Check Agent

Deliver an exact, verified extract of the requested passage quickly.

Quality controlLegal
See how it worksGet access
Certified Question Reading Check Agent: what goes in, what the agent does and what you get

What it does

In the middle of a hearing someone asks for a readback or a certified question, and the reporter must find the passage fast and be sure it is exact. Finding it in a long transcript is slow, and a mistake is serious. This agent locates the requested passage from a description or a time. It compares the text with the audio and the reporter's notes, flags differences, and prepares a clean extract with page and line numbers. If the reporter corrects the transcript, the agent rechecks the extract. The reporter approves delivery. Edge case: where the audio is unclear, the agent marks the words as unverified and does not guess.

How it works

Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.

Start and resultWhat it doesA check on its own workWaits for your OKGoes back and retries
Yes, continueApprovedYes, continueNoNo 1 STARTS WHEN A readback or certified question request arrives 2 USES A TOOL Search the transcript for the requested passage 3 DOES Confirm the passage with the requester's descriptionor time 4 USES A TOOL Compare the text with the audio and steno notes 5 CHECKS THE RESULT Do the text, audio and notes agree word for word? If not: Mark the differences and ask the reporter toreview the audio. Back to step 4. 6 DOES Prepare a clean extract with page and line numbers 7 YOU APPROVE Reporter approves delivery 8 USES A TOOL Apply any correction and recheck the extract 9 CHECKS THE RESULT Does the extract still match the correctedtranscript? If not: Update the extract and flag the change. Back tostep 6. 10 RESULT Verified extract delivered
Read the steps as a list
  1. A readback or certified question request arrives
  2. Search the transcript for the requested passage
  3. Confirm the passage with the requester's description or time
  4. Compare the text with the audio and steno notes
  5. Do the text, audio and notes agree word for word?If not: Mark the differences and ask the reporter to review the audio. Back to step 4.
  6. Prepare a clean extract with page and line numbers
  7. Reporter approves deliveryThe agent waits here for your OK.
  8. Apply any correction and recheck the extract
  9. Does the extract still match the corrected transcript?If not: Update the extract and flag the change. Back to step 6.
  10. Verified extract delivered

How it decides

Matches the request to passages by speaker, topic and time, and verifies words against audio; unclear words are marked, never filled in.

  • Unclear audio is marked, never guessed
  • Page and line numbers are checked against the final transcript
  • Two possible passages are both shown, not chosen
  • A corrected word triggers a full recheck of the extract

Make it yours

Every agent is a starting point. You choose these settings for your own situation.

  • Audio and transcript sources
  • Format of the extract
  • Ways to describe a request
  • How unclear words are marked
  • Recipients

What keeps you in control

It always asks you first

  • Delivery of any extract
  • Any correction to the transcript
  • Marking audio as unclear

Hard limits

  • Never alter the transcript
  • Never fill in unclear words

It stops when

  • Done: extract delivered and matched
  • Stop: audio missing
  • Stop: dispute about the record

Set it up

We guide you through the set-up, step by step

Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.

10 minto set it up in your AI
5 AIsChatGPT, Claude, Copilot, Gemini, Grok
  • One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
  • The agent then walks you through connecting your own data, one source at a time
  • A downloadable copy with the flow chart, the rules and the full guide
Get access to this agent

An example run

What happensA judge asks for the witness's answer about the delivery date. The agent finds two candidate passages, pages 41 and 77. It shows both. The reporter picks page 77. The comparison finds the transcript says the 14th while audio is unclear between 14th and 4th. The check fails and the word is marked. The reporter listens and confirms 14th. The extract is delivered.

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