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AI agent for school counselors

College Recruiting Profile Agent

Create a verified athlete profile and a dated contact plan that meets eligibility and program needs

CreatingEducation
See how it worksGet access
College Recruiting Profile Agent: what goes in, what the agent does and what you get

What it does

A junior wants to play in college, but stats are in one spreadsheet, film is on a phone and test scores are with the counselor. This agent gathers each athlete's stats, film links, test scores and transcript. It checks them against eligibility rules and against what target programs ask for, such as minimum GPA or required measurements, and lists the gaps. It loops back to ask the athlete or coach for each missing item. When complete, it builds a profile and a contact list with the dates when contact is allowed. The coach and athlete approve before anything goes to a college coach. Edge case: if a target program has a higher GPA floor, it suggests adding two programs that fit better.

How it works

Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.

Start and resultWhat it doesA check on its own workWaits for your OKGoes back and retries
Yes, continueYes, continueApprovedApprovedNoNo 1 STARTS WHEN Recruiting year begins or new data arrives 2 USES A TOOL Gather stats, film links, test scores and transcript 3 CHECKS THE RESULT Is every required item present and current? If not: Ask the athlete or coach for the missing itemand reload. Back to step 2. 4 USES A TOOL Check eligibility requirements and target programneeds 5 CHECKS THE RESULT Does the athlete meet the minimums for each targetprogram? If not: Mark programs as reach and suggest better-fitprograms. Back to step 4. 6 DOES Build the profile and highlight film 7 DOES Create the contact list with allowed dates 8 YOU APPROVE Coach and athlete approve the profile and list 9 DOES Draft the introductory message to each coach 10 YOU APPROVE Coach and athlete approve before sending 11 RESULT Profile, program list and dated contact plan
Read the steps as a list
  1. Recruiting year begins or new data arrives
  2. Gather stats, film links, test scores and transcript
  3. Is every required item present and current?If not: Ask the athlete or coach for the missing item and reload. Back to step 2.
  4. Check eligibility requirements and target program needs
  5. Does the athlete meet the minimums for each target program?If not: Mark programs as reach and suggest better-fit programs. Back to step 4.
  6. Build the profile and highlight film
  7. Create the contact list with allowed dates
  8. Coach and athlete approve the profile and listThe agent waits here for your OK.
  9. Draft the introductory message to each coach
  10. Coach and athlete approve before sendingThe agent waits here for your OK.
  11. Profile, program list and dated contact plan

How it decides

It compares each athlete's GPA, test scores and measurables with program minimums and rates fit as strong, possible or reach.

  • Rate fit strong only when GPA and test scores meet the program minimum
  • Do not list contact dates outside the allowed window
  • Require at least 2 film clips under 3 minutes each
  • Keep at least 2 safer programs on every list

Make it yours

Every agent is a starting point. You choose these settings for your own situation.

  • Target program levels (default a mix of reach and fit)
  • Contact rules calendar (default the governing body's calendar)
  • Film requirements (default 2 clips under 3 minutes)
  • Message tone (default confident and brief)

What keeps you in control

It always asks you first

  • Coach and athlete approve the profile
  • Coach and athlete approve each outreach message

Hard limits

  • Never send a message to a college coach without approval
  • Never invent or round up stats
  • Follow the sport's contact rules

It stops when

  • Done: Profile approved and first messages sent by the coach
  • Stop: Athlete is ineligible under current rules, so hand to the coach and counselor

Set it up

We guide you through the set-up, step by step

Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.

10 minto set it up in your AI
5 AIsChatGPT, Claude, Copilot, Gemini, Grok
  • One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
  • The agent then walks you through connecting your own data, one source at a time
  • A downloadable copy with the flow chart, the rules and the full guide
Get access to this agent

An example run

What happensFor Sam, a junior forward, the agent lists 14 programs. Check one fails because the transcript is missing a grade; the counselor sends it. Check two shows 5 programs need a 3.2 GPA and Sam has 3.0, so it marks them reach and adds 3 better-fit schools. The coach and Sam approve the list and 4 messages.

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