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AI agent for human resources specialists

Compensation Letter Consistency Agent

Every compensation letter matches the approved records exactly.

Quality controlHuman resources
See how it worksGet access
Compensation Letter Consistency Agent: what goes in, what the agent does and what you get

What it does

Compensation letters sometimes disagree with the approved records, showing the wrong salary, bonus or effective date. Errors like these damage trust and can create legal exposure. After a compensation cycle is approved, this agent matches each employee to their approved values from authorized records only. If two sources disagree for an employee, it stops generating that letter and flags the conflict instead of choosing a convenient value. For the rest, it generates draft letters and verifies totals and identity details against the records. The compensation administrator approves delivery. Edge case: the payroll system shows a raise effective April 1 but the approved cycle file says May 1, so the agent blocks that letter and lists both dates for the administrator.

How it works

Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.

Start and resultWhat it doesA check on its own workWaits for your OKGoes back and retries
Yes, continueApprovedNo 1 STARTS WHEN Cycle approved 2 USES A TOOL Match approved values to employees 3 CHECKS THE RESULT Do all sources agree for this employee? If not: stop generation and flag the conflict. Back tostep 2. 4 USES A TOOL Generate the draft letter 5 USES A TOOL Verify totals and identity 6 YOU APPROVE Compensation administrator approves delivery 7 RESULT Compensation-letter review pack
Read the steps as a list
  1. Cycle approved
  2. Match approved values to employees
  3. Do all sources agree for this employee?If not: stop generation and flag the conflict. Back to step 2.
  4. Generate the draft letter
  5. Verify totals and identity
  6. Compensation administrator approves deliveryThe agent waits here for your OK.
  7. Compensation-letter review pack

How it decides

It uses only authorized values and blocks letters when sources disagree.

  • Values come only from authorized records.
  • Any conflict between sources blocks that employee's letter.
  • Totals in the letter must equal the sum of approved components.

Make it yours

Every agent is a starting point. You choose these settings for your own situation.

  • Authorized record sources and their priority
  • Fields verified in every letter (default salary, bonus, effective date, name, ID)
  • Letter template and language
  • Who approves delivery (default compensation administrator)

What keeps you in control

It always asks you first

  • Compensation decisions
  • Employee delivery

Hard limits

  • Strict access control.

It stops when

  • Done: letters verified or blocked.

Set it up

We guide you through the set-up, step by step

Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.

10 minto set it up in your AI
5 AIsChatGPT, Claude, Copilot, Gemini, Grok
  • One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
  • The agent then walks you through connecting your own data, one source at a time
  • A downloadable copy with the flow chart, the rules and the full guide
Get access to this agent

An example run

What happensThe 2026 cycle covered 860 employees. The agent matched values and found that Priya Shah's base salary was $92,000 in the cycle file but $94,000 in payroll, so the check failed and her letter was blocked. The administrator confirmed $92,000 and fixed payroll. The agent rematched, generated her letter and verified totals. Delivery of all 860 letters was approved on March 20.

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