AI agent for grant writers
Declined Proposal Resubmission Agent
A resubmission that answers every reviewer concern under the current rules
What it does
A declined proposal often comes with reviewer comments or scores that point straight at the fix, but they are easy to skim and forget. This agent gathers the decline letter, reviewer comments, scores and notes from any debrief call. It maps each comment to a proposal section and groups comments that say the same thing. It checks the funder's guidelines for the next cycle, since rules and priorities change, and flags anything that affects eligibility. It drafts a revision plan ranked by how often an issue came up and how much it likely cost in scoring. The grant writer approves the plan. After revising, the agent checks every comment against the new draft. Open comments are listed with the sections still unchanged. The writer decides whether to resubmit. Edge case: with no feedback given, it drafts a polite debrief request.
How it works
Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.
Read the steps as a list
- Decline notice arrives
- Collect reviewer comments, scores and notes
- Map comments to sections and group duplicates
- Check next cycle guidelines for changes
- Draft a ranked revision plan
- Grant writer approves the planThe agent waits here for your OK.
- Does the revised proposal address every comment?If not: list open comments and sections still unchanged. Back to step 3.
- Revised proposal ready for the next cycle
How it decides
It ranks issues by how often reviewers raised them and the score of the criterion they relate to.
- Rank issues by frequency and criterion score
- Request a debrief when no feedback is given
- Flag guideline changes that affect eligibility
Make it yours
Every agent is a starting point. You choose these settings for your own situation.
- Revision plan format
- Buffer before next deadline (default 4 weeks)
- Debrief request template
- Whether to include past scores
What keeps you in control
It always asks you first
- Requesting a debrief
- Resubmitting
Hard limits
- Never contacts the funder without approval
It stops when
- Done: revised proposal ready
- Stop: funder has closed the program; tell the writer
Set it up
We guide you through the set-up, step by step
Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.
- One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
- The agent then walks you through connecting your own data, one source at a time
- A downloadable copy with the flow chart, the rules and the full guide
