AI agent for grant writers
Fellowship and Funding Calendar Agent
Give the person a current, eligible list of funding opportunities with a dated task plan for each application.
What it does
Fellowships, grants and residencies are announced on many sites, with different eligibility rules and deadlines, and many writers only learn of them after the date. This agent searches the sources the person chooses on a schedule, reads each opportunity, and checks eligibility against the person's project, career stage, location and needs. It keeps those that fit, then builds a task list working back from each deadline: statement, references, budget, samples. Each week it checks task progress, flags tasks falling behind, and rechecks the opportunity page for date changes. It never submits anything. The person approves each submission and any request to referees. Edge case: a deadline that moves earlier triggers an immediate alert and a new task plan.
How it works
Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.
Read the steps as a list
- Weekly scan
- Search the chosen sources for new opportunities
- Read the rules and check eligibility against the profile
- Does the person meet every hard eligibility rule?If not: drop it or note the missing condition and keep it on a watch list. Back to step 3.
- Rank by fit, award size and effort
- Person chooses which to pursueThe agent waits here for your OK.
- Build the task plan working back from each deadline
- Recheck opportunity pages for date or rule changes
- Is each task on schedule?If not: alert the person and reschedule or cut the application. Back to step 7.
- Person approves each submissionThe agent waits here for your OK.
- Submitted applications and updated calendar
How it decides
It keeps an opportunity only if every hard eligibility rule is met. It ranks the kept ones by fit, award size and effort, and flags tasks as behind when they are over a quarter late against plan.
- Drop an opportunity if any hard rule fails
- Alert at once if a deadline moves earlier
- Flag a task behind if it is over 25% late
- Limit active applications to the number the person sets
Make it yours
Every agent is a starting point. You choose these settings for your own situation.
- Sources to scan
- Eligibility profile
- Weekly scan day
- Maximum active applications
- Lead time for each task type
What keeps you in control
It always asks you first
- Choice of opportunities
- Every submission
- Any request to referees
Hard limits
- Never submit applications or contact referees
- Always cite the page where a rule was read
It stops when
- Done: submissions sent or the opportunity dropped
- Stop: person pauses the search
Set it up
We guide you through the set-up, step by step
Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.
- One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
- The agent then walks you through connecting your own data, one source at a time
- A downloadable copy with the flow chart, the rules and the full guide
An example run
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