AI agent for academic advisors
Degree Audit Gap Agent
Students graduate on time
What it does
Degree audits list requirements, but advisors with large caseloads struggle to spot students at risk of not graduating on time. Before each registration period this agent runs audits for the caseload and finds students missing requirements against their expected graduation term. It checks whether the needed courses are offered in the remaining terms. It drafts outreach with specific course suggestions, which the advisor approves before sending. After registration, it checks whether each gap is now covered. If not, it looks for other sections or approved substitutions and drafts a second message. Edge case: transfer credits still pending evaluation are flagged, so the student is not told to retake a course already completed elsewhere.
How it works
Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.
Read the steps as a list
- Registration approaching
- Run degree audits for the caseload
- Find gaps and matching course offerings
- Draft outreach with course options
- Advisor approves outreachThe agent waits here for your OK.
- Track registrations
- Gaps covered after registration?If not: find other sections or substitutions and draft a second message. Back to step 3.
- Report
How it decides
Gaps versus terms left.
- Final-year students first
- Offering checked
- Transfer credit flagged
Make it yours
Every agent is a starting point. You choose these settings for your own situation.
- Timing
- Caseload
- Messages
- Priorities
What keeps you in control
It always asks you first
- Outreach
Hard limits
- No registration by agent
It stops when
- Done: covered
- Stop: student changes plan
Set it up
We guide you through the set-up, step by step
Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.
- One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
- The agent then walks you through connecting your own data, one source at a time
- A downloadable copy with the flow chart, the rules and the full guide