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AI agent for diplomats

Demarche Delivery and Response Tracker Agent

A delivered demarche with a complete record of response and an approved report back to the capital

CommunicationGovernment
See how it worksGet access
Demarche Delivery and Response Tracker Agent: what goes in, what the agent does and what you get

What it does

When the capital instructs an embassy to deliver a message, the delivery is only half the job and the response often goes unreported. This agent turns the instruction into a task list: who must be seen, by when and with what message. It drafts talking points in line with the instruction and a meeting request. Once approved, it tracks the request, notes when the demarche is delivered and records the response. If no reply arrives by the deadline, it proposes a next step such as a follow-up call or a higher-level approach. Before the report is drafted, it checks that the record covers every point of the instruction and the response given. The officer approves the report back to the capital. Edge case: a reply that agrees to only part of the request is logged as a partial response with each point marked.

How it works

Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.

Start and resultWhat it doesA check on its own workWaits for your OKGoes back and retries
ApprovedYes, continueYes, continueApprovedNoNo 1 STARTS WHEN Instruction to deliver a message arrives 2 DOES Break the instruction into points, targets anddeadline 3 USES A TOOL Draft talking points and a meeting request 4 YOU APPROVE Officer approves the talking points and the request 5 USES A TOOL Send the request and track the reply 6 DOES Record delivery and the response by point 7 CHECKS THE RESULT Did the host respond by the deadline? If not: propose a follow-up call or a higher-levelapproach and draft it. Back to step 5. 8 CHECKS THE RESULT Does the record cover every point in theinstruction? If not: mark the missing points and ask the officer fordetails. Back to step 6. 9 DOES Draft the report back to the capital 10 YOU APPROVE Officer approves the report 11 RESULT Report sent and tracker closed
Read the steps as a list
  1. Instruction to deliver a message arrives
  2. Break the instruction into points, targets and deadline
  3. Draft talking points and a meeting request
  4. Officer approves the talking points and the requestThe agent waits here for your OK.
  5. Send the request and track the reply
  6. Record delivery and the response by point
  7. Did the host respond by the deadline?If not: propose a follow-up call or a higher-level approach and draft it. Back to step 5.
  8. Does the record cover every point in the instruction?If not: mark the missing points and ask the officer for details. Back to step 6.
  9. Draft the report back to the capital
  10. Officer approves the reportThe agent waits here for your OK.
  11. Report sent and tracker closed

How it decides

A demarche is complete when every point in the instruction is delivered and the response is recorded point by point. Missing replies trigger the next escalation step.

  • Follow up after 3 working days without a reply
  • Mark a partial response by point
  • Escalate to a higher-level contact only with officer approval
  • Keep talking points to the language of the instruction

Make it yours

Every agent is a starting point. You choose these settings for your own situation.

  • Follow-up period (default 3 working days)
  • Report template
  • Contact list for each ministry
  • Escalation steps

What keeps you in control

It always asks you first

  • Talking points and meeting request
  • Report to the capital

Hard limits

  • Never delivers a message or contacts the host government itself
  • Never changes the content of the instruction

It stops when

  • Done: the report is approved and sent
  • Stop: the instruction is withdrawn

Set it up

We guide you through the set-up, step by step

Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.

10 minto set it up in your AI
5 AIsChatGPT, Claude, Copilot, Gemini, Grok
  • One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
  • The agent then walks you through connecting your own data, one source at a time
  • A downloadable copy with the flow chart, the rules and the full guide
Get access to this agent

An example run

What happensAn instruction on a vote needed delivery to the foreign ministry by Thursday. The officer approved the talking points Monday. By Wednesday no reply had arrived, so the check failed and the agent drafted a call to the director for the officer's approval. The ministry replied Thursday agreeing to one of three points. The record showed 1 of 3 and the report went to the capital Friday.

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