Complete AI Training
Sign inGet my AI kit

Your job's AI kit

Get your AI kit

Tell us who you are and what you do. We show you your kit right away and email you the link: skills, prompts, AI agents, MCP servers and courses for your job.

500+ jobs ready, and we make a kit for any other job. No payment needed to look.

Share

AI agent for diplomats

Delegation Visit Programme Agent

A conflict-free visit programme with confirmed meetings, transport and protocol arrangements

PlanningSchedulingGovernmentOperations
See how it worksGet access
Delegation Visit Programme Agent: what goes in, what the agent does and what you get

What it does

A three-day delegation visit means dozens of meetings, cars, hotels and protocol details, and one change breaks the day. This agent builds a programme from the visit request: who is coming, what they want to achieve and which counterparts they need to meet. It checks times, travel between venues and conflicts, such as a minister who is in two places at once. It drafts requests to local counterparts and tracks confirmations. When a meeting moves or is cancelled, it replans the day and rechecks travel times and conflicts. It also checks that each meeting has the correct protocol, interpreter and transport. The head of mission approves the final programme before it is shared. Edge case: a Friday prayer time clash is caught when the meeting schedule is rechecked.

How it works

Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.

Start and resultWhat it doesA check on its own workWaits for your OKGoes back and retries
Yes, continueApprovedYes, continueApprovedNoNo 1 STARTS WHEN Visit request is accepted 2 DOES List objectives and priority meetings 3 USES A TOOL Draft a day-by-day programme with travel times 4 CHECKS THE RESULT Do times, travel and venues fit with no conflicts? If not: move or shorten meetings and rebuild the day.Back to step 3. 5 USES A TOOL Draft meeting requests to local counterparts 6 YOU APPROVE Head of mission approves the requests before sending 7 USES A TOOL Track confirmations and changes 8 DOES Replan any day with a change or cancellation 9 CHECKS THE RESULT Is every meeting confirmed with transport,interpreter and protocol set? If not: chase the missing confirmations and fill thegaps. Back to step 3. 10 YOU APPROVE Head of mission approves the final programme 11 RESULT Final programme issued to the delegation
Read the steps as a list
  1. Visit request is accepted
  2. List objectives and priority meetings
  3. Draft a day-by-day programme with travel times
  4. Do times, travel and venues fit with no conflicts?If not: move or shorten meetings and rebuild the day. Back to step 3.
  5. Draft meeting requests to local counterparts
  6. Head of mission approves the requests before sendingThe agent waits here for your OK.
  7. Track confirmations and changes
  8. Replan any day with a change or cancellation
  9. Is every meeting confirmed with transport, interpreter and protocol set?If not: chase the missing confirmations and fill the gaps. Back to step 3.
  10. Head of mission approves the final programmeThe agent waits here for your OK.
  11. Final programme issued to the delegation

How it decides

A meeting is scheduled only if the counterpart has confirmed, travel time between venues fits and protocol needs are met. Priorities come from the visit objectives.

  • Leave at least 20 minutes of travel between venues in the city
  • Do not schedule meetings during prayer or national holiday times flagged in the calendar
  • Give priority to meetings tied to the visit's top objectives
  • Hold any meeting that lacks a confirmed counterpart

Make it yours

Every agent is a starting point. You choose these settings for your own situation.

  • Minimum travel buffer (default 20 minutes)
  • Holiday and prayer calendar
  • Protocol requirements by guest rank
  • Distribution list for the programme

What keeps you in control

It always asks you first

  • Meeting requests to counterparts
  • Final programme

Hard limits

  • Never commits to a meeting without a confirmed counterpart
  • Never shares the programme outside the approved list

It stops when

  • Done: the final programme is approved and issued
  • Stop: the visit is cancelled

Set it up

We guide you through the set-up, step by step

Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.

10 minto set it up in your AI
5 AIsChatGPT, Claude, Copilot, Gemini, Grok
  • One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
  • The agent then walks you through connecting your own data, one source at a time
  • A downloadable copy with the flow chart, the rules and the full guide
Get access to this agent

An example run

What happensFor a 3-day trade delegation with 12 meetings, the agent found two meetings overlapping on Tuesday and a 15-minute transfer where 35 minutes were needed. The check failed, so it shifted one meeting to Wednesday. A deputy minister then cancelled a Thursday slot, and the agent replanned the day. All 12 were confirmed on day 5 and the head of mission approved the programme.

More agents for diplomats

Quality control · Compliance

Cable and Report Distribution Check Agent

A distribution list that matches the report's markings, topic and the current office roster

10 steps2 checks1 job
Communication · Government

Demarche Delivery and Response Tracker Agent

A delivered demarche with a complete record of response and an approved report back to the capital

11 steps2 checks1 job
Communication · Monitoring

Citizen Welfare Case Tracker Agent

No open welfare case without a next action, an owner and a deadline

10 steps2 checks1 job
Creating · Quality control

Protocol and Seating Check Agent

A seating plan that follows precedence rules and avoids known sensitivities, updated with every guest change

11 steps2 checks1 job