Complete AI Training
Sign inGet my AI kit

Your job's AI kit

Get your AI kit

Tell us who you are and what you do. We show you your kit right away and email you the link: skills, prompts, AI agents, MCP servers and courses for your job.

500+ jobs ready, and we make a kit for any other job. No payment needed to look.

Share

AI agent for recruiters

Early Team Hiring Pipeline Agent

Every candidate hears back on time and hiring decisions are based on complete scorecards

People and hiringExecutives and strategy
See how it worksGet access
Early Team Hiring Pipeline Agent: what goes in, what the agent does and what you get

What it does

In an early company, the founder is the recruiter, and candidates go cold during busy weeks. This agent keeps each open role's pipeline moving. It screens new applications against the role scorecard, drafts replies, schedules interviews and collects interviewer notes. Each day it checks for candidates waiting more than three working days at any stage and drafts the next message or a reminder to the interviewer. After interviews it checks that every interviewer scored the scorecard before a decision meeting; missing scores trigger a reminder. It decides whether to advance on screening by must-have criteria only, and never filters on age, gender or other protected traits. The founder makes every offer, rejection and compensation decision. Edge case: a candidate with a competing offer deadline is moved to the top of the queue and flagged the same day.

How it works

Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.

Start and resultWhat it doesA check on its own workWaits for your OKGoes back and retries
Yes, continueYes, continueApprovedNoNo 1 STARTS WHEN Daily pipeline review 2 USES A TOOL Read new applications and tracker stages 3 DOES Screen against must-have criteria 4 CHECKS THE RESULT Has anyone waited more than 3 working days? If not: draft the next message or interviewer reminder.Back to step 2. 5 USES A TOOL Schedule interviews from calendar availability 6 USES A TOOL Collect interviewer scorecards 7 CHECKS THE RESULT Are all scorecards in before the decision meeting? If not: remind missing interviewers and move the meetingif needed. Back to step 6. 8 YOU APPROVE Founder decides advance, offer or reject 9 RESULT Updated tracker and sent messages
Read the steps as a list
  1. Daily pipeline review
  2. Read new applications and tracker stages
  3. Screen against must-have criteria
  4. Has anyone waited more than 3 working days?If not: draft the next message or interviewer reminder. Back to step 2.
  5. Schedule interviews from calendar availability
  6. Collect interviewer scorecards
  7. Are all scorecards in before the decision meeting?If not: remind missing interviewers and move the meeting if needed. Back to step 6.
  8. Founder decides advance, offer or rejectThe agent waits here for your OK.
  9. Updated tracker and sent messages

How it decides

Screening uses must-have criteria from the scorecard; stage age decides who gets a message first; competing deadlines jump the queue.

  • Must-have criteria only for screening, never protected traits
  • Waiting over 3 working days triggers a message
  • Competing offer deadlines are flagged the same day
  • No decision meeting without all scorecards

Make it yours

Every agent is a starting point. You choose these settings for your own situation.

  • Must-have criteria per role
  • Maximum wait before follow-up (default 3 working days)
  • Interview stages per role
  • Rejection message tone

What keeps you in control

It always asks you first

  • Founder approves every rejection and offer
  • Founder sends offer letters

Hard limits

  • Never screens on protected characteristics
  • Never sends offers or rejections without approval

It stops when

  • Done: role filled and all candidates closed out
  • Stop: role paused by founder

Set it up

We guide you through the set-up, step by step

Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.

10 minto set it up in your AI
5 AIsChatGPT, Claude, Copilot, Gemini, Grok
  • One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
  • The agent then walks you through connecting your own data, one source at a time
  • A downloadable copy with the flow chart, the rules and the full guide
Get access to this agent

An example run

What happensHiring a first backend engineer in February, the agent screened 64 applicants to 11. On day 5, three candidates had waited four days after a first call, so it drafted follow-ups. Before the decision meeting, one of three scorecards was missing; it reminded the advisor and moved the meeting a day. Alex, the founder, approved an offer and four kind rejections.

More agents for recruiters

Scheduling · Human resources

Interview Logistics Recovery Agent

Interviews rescheduled quickly with the right panel.

7 steps1 check5 jobs
People and hiring · Communication

Recruiting Event Follow-up Preparation Agent

Consent-aware, relevant follow-ups for every interested attendee.

8 steps1 check2 jobs
People and hiring · Human resources

Silver Medalist Rediscovery Agent

A ranked, compliant shortlist of past finalists with ready-to-approve outreach

10 steps2 checks4 jobs
People and hiring · Human resources

Interview Feedback Chase and Decision Agent

A complete, consistent debrief sheet ready for the hiring decision on time

10 steps2 checks3 jobs