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AI agent for fine artists

Exhibition Preparation Agent

Every work framed, delivered, labeled and insured before install

PlanningProject trackingCreatives
See how it worksGet access
Exhibition Preparation Agent: what goes in, what the agent does and what you get

What it does

Preparing an exhibition means tracking framing, labels, prices, shipping and installation, and a single mismatch can embarrass the artist on opening night. When a show is confirmed, this agent builds a plan backward from the install date: works list, framing, condition reports, labels and wall text, price list, shipping and insurance. It tracks each work's status. It checks the works list against the gallery's needs: dimensions fit the walls, weights fit the hanging system, and titles, dates and media match across labels, price list and catalog. Mismatches are fixed and checked again. It drafts messages to framers, shippers and the gallery. The artist approves every message and cost. Edge case: a work on loan from a collector needs a loan agreement and separate insurance.

How it works

Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.

Start and resultWhat it doesA check on its own workWaits for your OKGoes back and retries
Yes, continueYes, continueApprovedNoNo 1 STARTS WHEN Show confirmed 2 DOES Build plan backward from install date 3 USES A TOOL Collect sizes, weights, media and loan status perwork 4 USES A TOOL Draft labels, price list and wall text 5 CHECKS THE RESULT Do titles, dates and media match across alldocuments? If not: correct the documents with the artist'sconfirmed details. Back to step 4. 6 CHECKS THE RESULT Do sizes and weights fit the walls and hangingsystem? If not: flag the work and ask the gallery for a hangingsolution. Back to step 3. 7 USES A TOOL Draft messages to framer, shipper and gallery 8 YOU APPROVE Artist approves messages and costs 9 RESULT Show ready for install
Read the steps as a list
  1. Show confirmed
  2. Build plan backward from install date
  3. Collect sizes, weights, media and loan status per work
  4. Draft labels, price list and wall text
  5. Do titles, dates and media match across all documents?If not: correct the documents with the artist's confirmed details. Back to step 4.
  6. Do sizes and weights fit the walls and hanging system?If not: flag the work and ask the gallery for a hanging solution. Back to step 3.
  7. Draft messages to framer, shipper and gallery
  8. Artist approves messages and costsThe agent waits here for your OK.
  9. Show ready for install

How it decides

It schedules tasks backward from install and requires all documents to match the works list.

  • Loaned works need loan agreements
  • Titles and dates must match everywhere
  • Heavy works need gallery sign-off on hanging

Make it yours

Every agent is a starting point. You choose these settings for your own situation.

  • Plan template
  • Documents produced
  • Lead times
  • Contacts

What keeps you in control

It always asks you first

  • Costs
  • Messages
  • Price list

Hard limits

  • Never commits to costs
  • Never sets prices

It stops when

  • Done: install complete
  • Stop: show postponed

Set it up

We guide you through the set-up, step by step

Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.

10 minto set it up in your AI
5 AIsChatGPT, Claude, Copilot, Gemini, Grok
  • One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
  • The agent then walks you through connecting your own data, one source at a time
  • A downloadable copy with the flow chart, the rules and the full guide
Get access to this agent

An example run

What happensFor a 14-work show opening October 3, the price list said oil on linen for a piece the label called acrylic on canvas, and one 38 kg piece exceeded the gallery's 30 kg rail limit. Both checks failed. The agent flagged them. The artist corrected the medium, the gallery added a second hanging point, and the recheck passed.

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