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AI agent for fashion designers

Fabric Sourcing Agent

Fabrics that meet the design, budget and timeline

ResearchCreativesProduct development
See how it worksGet access
Fabric Sourcing Agent: what goes in, what the agent does and what you get

What it does

Finding the right fabric means many emails, swatches that arrive weeks apart and quotes in different formats. This agent starts from the design requirements: fiber, weight, hand feel, color, price, minimums, lead time and certifications. It searches the designer's supplier list and sourcing platforms, builds a shortlist and drafts swatch and quote requests for the designer to approve. As swatches, quotes and test reports arrive, it checks each option against the hard requirements, including shrinkage and colorfastness results where available. If no option meets every hard requirement, it drops the failures and searches again with adjusted terms. It then drafts a side-by-side comparison with price, minimums and lead times. The designer chooses and approves any order. Edge case: a fabric with a minimum far above the order quantity is shown with its surcharge option rather than dropped.

How it works

Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.

Start and resultWhat it doesA check on its own workWaits for your OKGoes back and retries
ApprovedYes, continueApprovedNo 1 STARTS WHEN Fabric needs defined 2 USES A TOOL Search suppliers and platforms 3 USES A TOOL Draft swatch and quote requests 4 YOU APPROVE Designer approves sending requests 5 DOES Review swatches, quotes and test reports 6 CHECKS THE RESULT Does at least one option meet all hard requirements? If not: drop failures and search again. Back to step 2. 7 USES A TOOL Draft comparison 8 YOU APPROVE Designer chooses and approves orders 9 RESULT Fabric selected
Read the steps as a list
  1. Fabric needs defined
  2. Search suppliers and platforms
  3. Draft swatch and quote requests
  4. Designer approves sending requestsThe agent waits here for your OK.
  5. Review swatches, quotes and test reports
  6. Does at least one option meet all hard requirements?If not: drop failures and search again. Back to step 2.
  7. Draft comparison
  8. Designer chooses and approves ordersThe agent waits here for your OK.
  9. Fabric selected

How it decides

It ranks options by fit with hard requirements first, then cost and lead time.

  • Certifications are hard requirements when set
  • Show surcharge options for high minimums
  • Lead time must fit the calendar

Make it yours

Every agent is a starting point. You choose these settings for your own situation.

  • Hard requirements
  • Supplier list
  • Comparison format
  • Swatch request template

What keeps you in control

It always asks you first

  • Requests
  • Orders

Hard limits

  • Never places orders without approval
  • Never shares designs with unapproved suppliers

It stops when

  • Done: fabric chosen
  • Stop: requirements impossible, ask designer

Set it up

We guide you through the set-up, step by step

Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.

10 minto set it up in your AI
5 AIsChatGPT, Claude, Copilot, Gemini, Grok
  • One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
  • The agent then walks you through connecting your own data, one source at a time
  • A downloadable copy with the flow chart, the rules and the full guide
Get access to this agent

An example run

What happensFor an organic cotton twill needed by October 1, six options came back. Two lacked organic certificates, one had a 12-week lead time against 8 weeks, and one had 5% shrinkage against a 3% limit. The check failed with only one weak option left, so the agent searched again and found a mill with certified twill at $6.80 per meter. The designer approved a 400-meter order.

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