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AI agent for civil engineers

Field Inspection Daily Report Agent

An accurate daily inspection report with test results checked against specs

ReportingQuality controlComplianceReal estate and construction
See how it worksGet access
Field Inspection Daily Report Agent: what goes in, what the agent does and what you get

What it does

Field inspectors record work done, tests, weather and issues every day, often tired at the end of a shift. This agent collects the inspector's notes, photos, test results and the day's planned work, then drafts the daily report. It compares every test with spec limits and checks that every photo has a caption and location. Tests below spec are treated as nonconforming; the agent drafts a nonconformance notice and a retest request for review. It carries open nonconformances forward and checks whether earlier ones were followed up. The engineer signs the report. Edge case: compaction tests below spec always trigger a retest request, even if the contractor says the area will be reworked.

How it works

Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.

Start and resultWhat it doesA check on its own workWaits for your OKGoes back and retries
Yes, continueYes, continueApprovedNoNo 1 STARTS WHEN End of day 2 USES A TOOL Collect notes, photos and tests 3 DOES Draft the daily report 4 CHECKS THE RESULT Are all tests within spec and photos captioned? If not: draft nonconformance and caption missing photos.Back to step 3. 5 USES A TOOL Pull open nonconformances from previous days 6 CHECKS THE RESULT Has every open nonconformance had follow-up? If not: add a follow-up line and remind the contractor'sforeman. Back to step 5. 7 DOES Carry remaining open issues forward 8 YOU APPROVE Engineer signs report 9 RESULT Daily report filed
Read the steps as a list
  1. End of day
  2. Collect notes, photos and tests
  3. Draft the daily report
  4. Are all tests within spec and photos captioned?If not: draft nonconformance and caption missing photos. Back to step 3.
  5. Pull open nonconformances from previous days
  6. Has every open nonconformance had follow-up?If not: add a follow-up line and remind the contractor's foreman. Back to step 5.
  7. Carry remaining open issues forward
  8. Engineer signs reportThe agent waits here for your OK.
  9. Daily report filed

How it decides

Each test is compared with spec limits. Failures become nonconformance drafts.

  • Tests below spec are nonconforming
  • Photos must have location
  • Open issues carried forward

Make it yours

Every agent is a starting point. You choose these settings for your own situation.

  • Spec limits
  • Report template
  • Photo rules
  • Sign-off

What keeps you in control

It always asks you first

  • Engineer signs report and notices

Hard limits

  • Never issues notices
  • Never changes test results

It stops when

  • Done: report filed
  • Stop: no work today

Set it up

We guide you through the set-up, step by step

Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.

10 minto set it up in your AI
5 AIsChatGPT, Claude, Copilot, Gemini, Grok
  • One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
  • The agent then walks you through connecting your own data, one source at a time
  • A downloadable copy with the flow chart, the rules and the full guide
Get access to this agent

An example run

What happensOn Wednesday, three compaction tests showed 92%, 96% and 89% against 95% required. The test check failed for two, so the agent drafted a nonconformance and retest request. A culvert issue from Monday had no follow-up, so the second check failed and it added a reminder line. The engineer signed the report, and the retests passed Thursday at 96% and 97%.

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