AI agent for fine artists
Gallery Commission Split and Payment Agent
A verified record of what each gallery owes the artist, with shortfalls and late payments queried with evidence
What it does
A gallery sells a painting in March, and by June the artist has received a payment that looks too low but has no easy way to check. This agent keeps the consignment agreement and the payments side by side. After each sale, it reads the agreement for the commission split, discounts, framing deductions and payment terms, then calculates the artist's share and the due date. When money arrives, it compares the amount with the calculation and flags any shortfall or late payment. It drafts a query to the gallery that cites the clause and the figures, and it rechecks the account when funds arrive after the query. It keeps a running ledger per gallery. The artist approves each message. Edge case: a sale with a collector discount may reduce both shares, so the agent checks who bears the discount under the contract.
How it works
Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.
Read the steps as a list
- Sale reported by a gallery
- Read the consignment agreement and the sale record
- Calculate the artist's share and the payment due date
- Check bank deposits for a matching payment
- Does the deposit match the expected share and arrive by the due date?If not: Draft a query citing the clause, figures and dates. Back to step 3.
- Artist approves the message to the galleryThe agent waits here for your OK.
- Check the account again after the query period
- Has the missing amount arrived?If not: Draft a firmer follow-up and flag the item to the artist. Back to step 7.
- Update the ledger with sale, payment and balance
- Gallery ledger up to date
How it decides
It calculates the expected share from the clause, compares it with the deposit, and treats a difference over 2 dollars or a delay beyond the contract terms as a query.
- Query when the difference is over 2 dollars or 1 percent
- Check who bears collector discounts under the clause before calculating
- Treat payment later than the contract term as late
- Wait 7 days after a query before a follow-up
Make it yours
Every agent is a starting point. You choose these settings for your own situation.
- Commission rates per gallery
- Payment term in days
- Difference threshold
- Follow-up wait (default 7 days)
- Where deposits are read
What keeps you in control
It always asks you first
- Artist approves each message to a gallery
Hard limits
- Never contact a gallery without approval
- Never state a legal claim, only the clause and the figures
It stops when
- Done: All sales are paid correctly or a query is open with the gallery
- Stop: The agreement is unclear on a clause, so the agent asks the artist to confirm the terms
Set it up
We guide you through the set-up, step by step
Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.
- One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
- The agent then walks you through connecting your own data, one source at a time
- A downloadable copy with the flow chart, the rules and the full guide
