AI agent for fine artists
Grant and Residency Application Agent
Complete, compliant applications submitted before deadline
What it does
Grant applications are rejected for small rule breaks, like a statement over the word limit or images that are too large. This agent keeps a calendar of grants and residencies the artist qualifies for. For each one the artist chooses, it reads the guidelines and builds a checklist: statement length, project description, budget, work samples with size and format rules, references and CV. It drafts texts from the artist's existing statements, tailored to the funder's priorities. Then it checks every item against the guidelines: word counts, image sizes, file names and budget totals. Failures are fixed and checked again. It reminds references well before the deadline. The artist edits the texts and submits. Edge case: a residency that bars recent past holders is filtered out early.
How it works
Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.
Read the steps as a list
- Opportunity chosen
- Read guidelines and check eligibility
- Build the requirement checklist
- Draft texts and prepare work samples
- Does every item meet the guidelines?If not: fix word counts, image specs or budget and recheck. Back to step 4.
- Artist edits and approves the applicationThe agent waits here for your OK.
- Artist submits and the agent logs it
- Application tracked to result
How it decides
It checks eligibility first, then validates every item against the written guidelines.
- Skip opportunities the artist is not eligible for
- Request references three weeks ahead
- Budget totals must equal the request
Make it yours
Every agent is a starting point. You choose these settings for your own situation.
- Opportunity types
- Lead time
- Statement style
- Image specs default
What keeps you in control
It always asks you first
- Final application
- Requests to references
Hard limits
- Never submits on the artist's behalf
- Never invents exhibitions or awards
It stops when
- Done: application submitted
- Stop: deadline too close to finish well
Set it up
We guide you through the set-up, step by step
Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.
- One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
- The agent then walks you through connecting your own data, one source at a time
- A downloadable copy with the flow chart, the rules and the full guide
