AI agent for psychologists
Group Therapy Session Planning and Attendance Agent
Early identification of dropping members and group issues, with clinician-approved outreach
What it does
Group therapy problems, such as one member dominating or attendance dropping, are often noticed mid-course when they are harder to fix. This agent tracks attendance and fit by member, flags those at risk of dropping, and proposes adjustments to the group composition or schedule. It drafts outreach for missing members. Before each session it checks the planned session content against the group's stage and the members present. After each session it reads the attendance record and rechecks the group's risk list. The clinician approves outreach. Edge case: two members miss the same Tuesday session each month, so the agent proposes a scheduling change.
How it works
Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.
Read the steps as a list
- Group session approaches or ends
- Read attendance records and clinician notes
- Score each member's risk of dropping
- Is any member at risk by absence or disengagement?If not: list the member and likely reason. Back to step 3.
- Look for patterns in absences and timing
- Propose composition or schedule adjustments
- Draft outreach messages for missing members
- Clinician approves outreach and adjustmentsThe agent waits here for your OK.
- Read attendance after the next session
- Did attendance improve for flagged members?If not: propose a different adjustment and flag for the clinician. Back to step 4.
- Group status report
How it decides
A member is at risk after 2 absences in 4 sessions or when notes record disengagement. Patterns across members suggest schedule changes.
- Flag a member after 2 absences in 4 sessions
- Look for a schedule conflict when two or more members share an absence pattern
- Draft outreach within 2 days of an absence
- Never name members in shared reports
Make it yours
Every agent is a starting point. You choose these settings for your own situation.
- Absence rule (default 2 in 4 sessions)
- Outreach timing
- Group size and stage
- Message tone
What keeps you in control
It always asks you first
- Outreach messages
- Changes to group composition or schedule
Hard limits
- Never contacts members without approval
- Never records session content
It stops when
- Done: group stable or plan agreed
- Stop: member discloses a safety concern
Set it up
We guide you through the set-up, step by step
Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.
- One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
- The agent then walks you through connecting your own data, one source at a time
- A downloadable copy with the flow chart, the rules and the full guide
