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AI agent for immigration consultants

Immigration Case Status Tracker Agent

Every case status known and clients updated

Immigration Case Status Tracker Agent: what goes in, what the agent does and what you get

What it does

Clients anxious about their immigration case call often, and a missed request for evidence can sink an application. Each day this agent checks the status of submitted cases through official portals and inboxes. It records changes such as receipt, biometrics appointments, requests for evidence or decisions. A request for evidence becomes an urgent task with its deadline; a decision is reported to the consultant first. It compares processing time with published averages. For each change, it drafts a plain-language client update. It checks that every case status loaded; if a portal fails, it retries later and logs the failure so no case goes unchecked for days. The consultant approves every client update and any inquiry to the authorities. Edge case: a case passes the published processing time, so the agent drafts an inquiry for the consultant to review.

How it works

Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.

Start and resultWhat it doesA check on its own workWaits for your OKGoes back and retries
Yes, continueApprovedNo 1 STARTS WHEN Daily status check 2 USES A TOOL Check portals and inbox 3 CHECKS THE RESULT Did every case status load? If not: retry later and log failures. Back to step 2. 4 DOES Record changes and compare to averages 5 USES A TOOL Draft client updates and tasks 6 YOU APPROVE Consultant approves messages 7 RESULT Case tracker updated
Read the steps as a list
  1. Daily status check
  2. Check portals and inbox
  3. Did every case status load?If not: retry later and log failures. Back to step 2.
  4. Record changes and compare to averages
  5. Draft client updates and tasks
  6. Consultant approves messagesThe agent waits here for your OK.
  7. Case tracker updated

How it decides

It flags status changes and cases past processing times.

  • Request for evidence: urgent task
  • Past average processing time: draft inquiry
  • Decision: notify consultant first

Make it yours

Every agent is a starting point. You choose these settings for your own situation.

  • Check frequency
  • Message tone
  • Task rules
  • Portals

What keeps you in control

It always asks you first

  • Client updates
  • Inquiries to authorities

Hard limits

  • Never contacts authorities without approval
  • Never shares client data

It stops when

  • Done: tracker updated
  • Stop: portal access lost

Set it up

We guide you through the set-up, step by step

Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.

10 minto set it up in your AI
5 AIsChatGPT, Claude, Copilot, Gemini, Grok
  • One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
  • The agent then walks you through connecting your own data, one source at a time
  • A downloadable copy with the flow chart, the rules and the full guide
Get access to this agent

An example run

What happensOn October 9 the agent checked 63 open cases. The check failed: one portal timed out for 11 cases. It retried 40 minutes later and all loaded. It recorded two biometrics appointments and one request for evidence due November 20, creating tasks. One work permit case was 30 days past the published average, so it drafted an inquiry. The consultant approved two client updates and the inquiry.

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