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AI agent for chief executing officers

Key Executive Hire Search Progress Agent

Senior searches on schedule with a strong, on-profile shortlist

People and hiringManagementExecutives and strategy
See how it worksGet access
Key Executive Hire Search Progress Agent: what goes in, what the agent does and what you get

What it does

Senior searches can drift for months, and the CEO often hears about problems only at the shortlist stage. For each open senior role this agent tracks the recruiter's pipeline: candidates approached, interested, interviewed and in final rounds. It compares progress with the agreed timeline and checks the shortlist fits the agreed profile. If the pipeline is thin or off-profile, it drafts questions for the recruiter and options such as widening the profile. It gathers interview feedback and checks every panel member submitted, reminding those who did not. An internal candidate is tracked confidentially. It drafts a weekly update. The CEO makes all hiring decisions.

How it works

Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.

Start and resultWhat it doesA check on its own workWaits for your OKGoes back and retries
Yes, continueApprovedNo 1 STARTS WHEN Weekly search review 2 USES A TOOL Collect pipeline update from recruiter 3 DOES Compare with timeline and profile 4 USES A TOOL Collect panel feedback 5 CHECKS THE RESULT Has every panel member submitted feedback? If not: remind the missing panel members. Back to step4. 6 DOES Draft weekly update with risks and options 7 YOU APPROVE CEO decides next steps 8 RESULT Search status update
Read the steps as a list
  1. Weekly search review
  2. Collect pipeline update from recruiter
  3. Compare with timeline and profile
  4. Collect panel feedback
  5. Has every panel member submitted feedback?If not: remind the missing panel members. Back to step 4.
  6. Draft weekly update with risks and options
  7. CEO decides next stepsThe agent waits here for your OK.
  8. Search status update

How it decides

It flags searches behind timeline or with fewer than the set number of on-profile candidates.

  • At least 3 on-profile finalists
  • Behind timeline by 2 weeks is a risk
  • Internal candidates confidential

Make it yours

Every agent is a starting point. You choose these settings for your own situation.

  • Finalist target
  • Timeline
  • Update day

What keeps you in control

It always asks you first

  • Hiring decisions
  • Changing the profile

Hard limits

  • Never contacts candidates

It stops when

  • Done: hire made
  • Stop: search paused

Set it up

We guide you through the set-up, step by step

Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.

10 minto set it up in your AI
5 AIsChatGPT, Claude, Copilot, Gemini, Grok
  • One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
  • The agent then walks you through connecting your own data, one source at a time
  • A downloadable copy with the flow chart, the rules and the full guide
Get access to this agent

An example run

What happensA COO search at week 8 had 2 finalists against 3 planned, and one lacked plant experience. The profile check failed, so the agent drafted questions for the recruiter. The feedback check also failed: one panel member had not submitted, so it sent a reminder. The update suggested widening to logistics backgrounds. The CEO agreed.

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