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AI agent for veterinarians

Lab Send-Out Tracking Agent

Make sure every sent sample has a result and the vet sees it.

MonitoringHealthcare
See how it worksGet access
Lab Send-Out Tracking Agent: what goes in, what the agent does and what you get

What it does

Samples sent to outside labs can go missing, and results come back late or to the wrong place. Every day this agent checks the list of samples sent, the date each was shipped and the expected turnaround. It matches arrived results to the sample and flags abnormal values for the vet. If a result is late, it contacts the lab and records the answer. When the owner needs an update, it drafts a message for the vet to approve. Edge case: the lab reports the sample was damaged, so the agent flags the vet and drafts a request for a new sample.

How it works

Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.

Start and resultWhat it doesA check on its own workWaits for your OKGoes back and retries
Yes, continueApprovedYes, continueNoNo 1 STARTS WHEN Daily check 2 USES A TOOL Read the send-out list and lab status 3 DOES Match arrived results to samples 4 DOES Flag abnormal results for the vet 5 CHECKS THE RESULT Is any result late? If not: contact the lab and record the answer. Back tostep 2. 6 DOES Check for lost or damaged samples 7 YOU APPROVE Vet approves any owner message and any recollection 8 USES A TOOL Send the owner update 9 CHECKS THE RESULT Did the lab confirm a new date or sample? If not: repeat the contact next day and tell the vet.Back to step 6. 10 RESULT Updated send-out log
Read the steps as a list
  1. Daily check
  2. Read the send-out list and lab status
  3. Match arrived results to samples
  4. Flag abnormal results for the vet
  5. Is any result late?If not: contact the lab and record the answer. Back to step 2.
  6. Check for lost or damaged samples
  7. Vet approves any owner message and any recollectionThe agent waits here for your OK.
  8. Send the owner update
  9. Did the lab confirm a new date or sample?If not: repeat the contact next day and tell the vet. Back to step 6.
  10. Updated send-out log

How it decides

A result is late when the turnaround time passes with no report. Abnormal values go to the vet at once.

  • Mark late after the stated turnaround plus 1 day
  • Send abnormal results to the vet immediately
  • Contact the lab by phone task after 2 days late
  • Request a new sample if the lab reports damage

Make it yours

Every agent is a starting point. You choose these settings for your own situation.

  • Turnaround per lab
  • Late rule (default +1 day)
  • Message wording
  • Who is told about abnormal results

What keeps you in control

It always asks you first

  • Vet approves owner messages and recollection requests

Hard limits

  • Never give results to owners
  • Never discard a sample record

It stops when

  • Done: all results received
  • Stop: lab cannot find the sample, vet decides

Set it up

We guide you through the set-up, step by step

Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.

10 minto set it up in your AI
5 AIsChatGPT, Claude, Copilot, Gemini, Grok
  • One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
  • The agent then walks you through connecting your own data, one source at a time
  • A downloadable copy with the flow chart, the rules and the full guide
Get access to this agent

An example run

What happensA biopsy sent on Monday with a 5-day turnaround had no report on Monday the next week. The agent called the lab, which said the sample arrived Thursday and the report would come Wednesday. The agent logged it and the report arrived Tuesday. The vet approved an owner message the same day.

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