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AI agent for fashion designers

Line Sheet and Buyer Order Agent

An accurate line sheet and an order summary where every style meets the factory minimum or has a decision

Quality controlCreativesOperations
See how it worksGet access
Line Sheet and Buyer Order Agent: what goes in, what the agent does and what you get

What it does

Each season, designers send line sheets to buyers, then collect orders by email, showroom forms and spreadsheets. This agent builds the line sheet from the tech packs and costing: style photos, colors, sizes, wholesale and retail prices, and delivery windows. It checks every price against the latest costing and margin target. During the order window it collects orders, adds them up per style and color, and compares totals to factory minimums. Styles under minimum get options: combine colors, push to a later delivery, or drop. It checks again after each option is applied. You decide which styles to drop and approve all buyer messages. Edge case: a buyer orders a color that was cut from the line, so the agent flags it before it reaches the factory.

How it works

Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.

Start and resultWhat it doesA check on its own workWaits for your OKGoes back and retries
Yes, continueApprovedYes, continueApprovedNoNo 1 STARTS WHEN Collection costed 2 USES A TOOL Build line sheet from tech packs, photos and costing 3 CHECKS THE RESULT Does every price match the latest costing and margintarget? If not: update the price from the latest costing or flagstyles below margin. Back to step 2. 4 YOU APPROVE Designer approves the line sheet before it goes tobuyers 5 USES A TOOL Collect and total orders per style and color 6 CHECKS THE RESULT Is every style at or above the factory minimum? If not: suggest combining colors or moving delivery,then retotal. Back to step 5. 7 DOES Flag orders for cut colors or sizes 8 YOU APPROVE Designer decides drops and approves buyer messages 9 RESULT Final order summary for the factory
Read the steps as a list
  1. Collection costed
  2. Build line sheet from tech packs, photos and costing
  3. Does every price match the latest costing and margin target?If not: update the price from the latest costing or flag styles below margin. Back to step 2.
  4. Designer approves the line sheet before it goes to buyersThe agent waits here for your OK.
  5. Collect and total orders per style and color
  6. Is every style at or above the factory minimum?If not: suggest combining colors or moving delivery, then retotal. Back to step 5.
  7. Flag orders for cut colors or sizes
  8. Designer decides drops and approves buyer messagesThe agent waits here for your OK.
  9. Final order summary for the factory

How it decides

A style is safe when its order total meets the factory minimum. Under minimum, it suggests combining colors first, then a later drop, then cancelling.

  • Margin target (default 60% at wholesale) must hold for every style
  • Combine colors when the style total meets minimum but one color does not
  • Suggest a later delivery when the next drop has room
  • Recommend dropping a style under 50% of minimum after the window closes

Make it yours

Every agent is a starting point. You choose these settings for your own situation.

  • Margin target (default 60%)
  • Factory minimums per style
  • Order window dates
  • Line sheet layout
  • Buyer message tone

What keeps you in control

It always asks you first

  • Sending the line sheet
  • Dropping styles
  • Messages to buyers

Hard limits

  • Never confirm or cancel buyer orders without approval
  • Never share costing with buyers

It stops when

  • Done: order summary sent to factory with every style decided
  • Stop: costing missing for any style

Set it up

We guide you through the set-up, step by step

Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.

10 minto set it up in your AI
5 AIsChatGPT, Claude, Copilot, Gemini, Grok
  • One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
  • The agent then walks you through connecting your own data, one source at a time
  • A downloadable copy with the flow chart, the rules and the full guide
Get access to this agent

An example run

What happensFor the Fall 2027 line of 38 styles, the agent found 2 prices below the 60% margin and corrected them before approval. When the window closed, a wool coat had 140 units against a 200 minimum, so the check failed. Combining camel and grey reached 210 at the factory's color rule. A cut olive color appeared on one order. The designer approved notes to three buyers.

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