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AI agent for property managers

Move-Out Deposit Disposition Agent

A lawful, evidence-backed deposit statement sent before the deadline

ComplianceReal estate and constructionManagementOperations
See how it worksGet access
Move-Out Deposit Disposition Agent: what goes in, what the agent does and what you get

What it does

After a tenant moves out, the landlord must return the deposit or send an itemized list of deductions within a legal deadline. Disputes often follow. This agent compares move-in and move-out inspection photos and notes room by room, separates damage from normal wear and tear, and prices repairs from recent real invoices. Normal wear is never deducted. It checks that each deduction has a photo, a move-in comparison and a cost source, and removes any that do not. It then drafts the itemized statement and tracks the deadline. The manager approves and sends. Edge case: if no move-in inspection exists, it flags that deductions will be hard to support before anything is drafted.

How it works

Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.

Start and resultWhat it doesA check on its own workWaits for your OKGoes back and retries
Yes, continueApprovedNo 1 STARTS WHEN Move-out inspection done 2 USES A TOOL Compare move-in and move-out photos 3 DOES Separate damage from normal wear 4 USES A TOOL Price repairs from invoices 5 CHECKS THE RESULT Does each deduction have photo, comparison and cost? If not: remove unsupported deductions. Back to step 3. 6 USES A TOOL Draft itemized statement 7 YOU APPROVE Manager approves and sends 8 RESULT Statement sent and deposit settled
Read the steps as a list
  1. Move-out inspection done
  2. Compare move-in and move-out photos
  3. Separate damage from normal wear
  4. Price repairs from invoices
  5. Does each deduction have photo, comparison and cost?If not: remove unsupported deductions. Back to step 3.
  6. Draft itemized statement
  7. Manager approves and sendsThe agent waits here for your OK.
  8. Statement sent and deposit settled

How it decides

Deductions need evidence of damage beyond normal wear compared with move-in.

  • Normal wear not deducted
  • Deadline tracked
  • Costs from real invoices

Make it yours

Every agent is a starting point. You choose these settings for your own situation.

  • Deadline by state
  • Wear rules
  • Cost sources
  • Statement template

What keeps you in control

It always asks you first

  • Manager approves and sends statement and refund

Hard limits

  • Never sends money
  • Never deducts without evidence

It stops when

  • Done: deposit settled
  • Stop: dispute goes to court

Set it up

We guide you through the set-up, step by step

Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.

10 minto set it up in your AI
5 AIsChatGPT, Claude, Copilot, Gemini, Grok
  • One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
  • The agent then walks you through connecting your own data, one source at a time
  • A downloadable copy with the flow chart, the rules and the full guide
Get access to this agent

An example run

What happensA tenant left after 3 years. Faded paint was treated as normal wear. A hole in a bedroom door had a move-in photo showing no damage and a $180 invoice. A carpet stain lacked a clear move-out photo, so the evidence check failed for it and the agent removed it. The manager approved the statement, which went out on day 12 of the 21-day deadline.

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