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AI agent for academic advisors

Multi-Term Course Plan Agent

A valid term-by-term plan to graduation

PlanningEducation
See how it worksGet access
Multi-Term Course Plan Agent: what goes in, what the agent does and what you get

What it does

Students need a realistic plan from now to graduation, and building one by hand means juggling prerequisites and offering terms. This agent takes the degree audit, the course catalog with prerequisites and offering terms, and the student's constraints, such as part-time status or work hours. It drafts a term-by-term plan. It then checks each term for prerequisite order, credit limits and courses offered only in some terms. If a term fails, it moves the course to a valid term and checks again. The advisor reviews the plan with the student and approves the final version. When grades or the major change, the agent updates the plan. Edge case: a course whose prerequisite the student failed is flagged, so the retake is planned first.

How it works

Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.

Start and resultWhat it doesA check on its own workWaits for your OKGoes back and retries
Yes, continueApprovedNo 1 STARTS WHEN Plan requested 2 USES A TOOL Read the degree audit and catalog 3 DOES Read student limits such as credits and work hours 4 DOES Place courses term by term 5 CHECKS THE RESULT Do all terms meet prerequisite, offering and creditrules? If not: move the course to a valid term and re-check.Back to step 4. 6 DOES Prepare the plan for review 7 YOU APPROVE Advisor reviews plan with the student 8 RESULT Plan saved in the student record
Read the steps as a list
  1. Plan requested
  2. Read the degree audit and catalog
  3. Read student limits such as credits and work hours
  4. Place courses term by term
  5. Do all terms meet prerequisite, offering and credit rules?If not: move the course to a valid term and re-check. Back to step 4.
  6. Prepare the plan for review
  7. Advisor reviews plan with the studentThe agent waits here for your OK.
  8. Plan saved in the student record

How it decides

Courses are placed by prerequisite order and offering term within credit limits.

  • Respect prerequisite chains
  • Fall-only and spring-only courses placed first
  • Credit cap per term from student status

Make it yours

Every agent is a starting point. You choose these settings for your own situation.

  • Credit limits
  • Summer terms allowed
  • Catalog year
  • Plan format

What keeps you in control

It always asks you first

  • Final plan

Hard limits

  • No registration actions

It stops when

  • Done: plan saved
  • Stop: graduation date not reachable, discuss options

Set it up

We guide you through the set-up, step by step

Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.

10 minto set it up in your AI
5 AIsChatGPT, Claude, Copilot, Gemini, Grok
  • One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
  • The agent then walks you through connecting your own data, one source at a time
  • A downloadable copy with the flow chart, the rules and the full guide
Get access to this agent

An example run

What happensStudent Ella Ross asked for a plan to graduate in 5 terms while working 25 hours a week. The agent placed 38 remaining credits. The check failed: Statistics 2 was in fall, but it is only offered in spring. It looped back and moved it, which pushed one course to summer. Advisor Ken Drew reviewed the plan with Ella, and she approved it.

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