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AI agent for landscape architects

Nursery Plant Sourcing and Substitution Agent

Every scheduled plant is available or has an approved substitution before bid or install.

Risk managementDecisionsReal estate and construction
See how it worksGet access
Nursery Plant Sourcing and Substitution Agent: what goes in, what the agent does and what you get

What it does

Two weeks before bid, the contractor says six of your specified trees are not available in 3 inch caliper. This agent checks the plant schedule early. It compares each scheduled plant with nursery availability for size, quantity and delivery date, and flags shortages. For each shortage, it searches for alternates matching function, hardiness zone, size and look, and checks them against the planting plan and the ordinance requirements. After quotes come in, it rechecks quantity and size. You approve each substitution. Edge case: a substitution that is a different genus than the specification triggers a note to the owner or reviewer.

How it works

Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.

Start and resultWhat it doesA check on its own workWaits for your OKGoes back and retries
Yes, continueApprovedYes, continueNoNo 1 STARTS WHEN Plant schedule ready for review 2 USES A TOOL Load the plant schedule and nursery availability 3 DOES Compare size, quantity and timing for each plant 4 DOES Flag shortages and long lead items 5 DOES Search for alternates by function, hardiness andappearance 6 CHECKS THE RESULT Does each alternate meet site conditions andordinance rules? If not: Remove the alternate and search for another.Back to step 4. 7 DOES Draft the substitution list with reasons 8 YOU APPROVE Designer approves each substitution 9 USES A TOOL Update availability after quotes arrive 10 CHECKS THE RESULT Do quoted sizes and quantities now cover theschedule? If not: Flag the remaining shortage and repeat thesearch. Back to step 3. 11 RESULT Plant availability report
Read the steps as a list
  1. Plant schedule ready for review
  2. Load the plant schedule and nursery availability
  3. Compare size, quantity and timing for each plant
  4. Flag shortages and long lead items
  5. Search for alternates by function, hardiness and appearance
  6. Does each alternate meet site conditions and ordinance rules?If not: Remove the alternate and search for another. Back to step 4.
  7. Draft the substitution list with reasons
  8. Designer approves each substitutionThe agent waits here for your OK.
  9. Update availability after quotes arrive
  10. Do quoted sizes and quantities now cover the schedule?If not: Flag the remaining shortage and repeat the search. Back to step 3.
  11. Plant availability report

How it decides

It ranks substitutes by matching function, hardiness, mature size and appearance, then removes any that violate the site or ordinance rules.

  • Match hardiness zone and mature size within 20%
  • Match the plant's function in the design
  • Flag any plant with lead time over 12 weeks
  • Notify the owner when changing genus

Make it yours

Every agent is a starting point. You choose these settings for your own situation.

  • Hardiness zone
  • Size tolerance
  • Nursery sources
  • Lead time warning

What keeps you in control

It always asks you first

  • Designer approves every substitution

Hard limits

  • Never order plants or change the plan itself
  • Never substitute outside ordinance lists

It stops when

  • Done: schedule fully available or substituted
  • Stop: no suitable alternate exists

Set it up

We guide you through the set-up, step by step

Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.

10 minto set it up in your AI
5 AIsChatGPT, Claude, Copilot, Gemini, Grok
  • One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
  • The agent then walks you through connecting your own data, one source at a time
  • A downloadable copy with the flow chart, the rules and the full guide
Get access to this agent

An example run

What happensSix Quercus phellos at 3 inch caliper were unavailable. The agent proposed Quercus shumardii, but it failed an ordinance list for the parking lot. It replaced it with a second candidate that passed and was available in 20 units. After quotes arrived, quantity covered 24 of 26, so it searched for 2 more. The designer approved.

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