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AI agent for process development scientists

Pilot Plant Run Readiness Agent

Every run starts with permits, materials, procedures and staff confirmed and no last-minute surprises.

Risk managementScience and researchOperations
See how it worksGet access
Pilot Plant Run Readiness Agent: what goes in, what the agent does and what you get

What it does

The run is booked for Monday, then someone finds the permit expired, the raw material has not arrived or the operator is on leave. This agent checks the run plan against permits, material stock, procedures and staffing as soon as the run is scheduled. It lists the gaps and chases owners by drafting short requests, one per gap. It rechecks every day until all items clear or the start date is at risk, and then flags that clearly. For each gap it shows who owns it and how long it usually takes. You approve the start. Edge case: a material that is in stock but past retest date counts as a gap until the quality release is renewed.

How it works

Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.

Start and resultWhat it doesA check on its own workWaits for your OKGoes back and retries
ApprovedYes, continueYes, continueApprovedNoNo 1 STARTS WHEN Run scheduled 2 USES A TOOL Read the run plan and build the readiness checklist 3 USES A TOOL Check permits, material stock, procedures andstaffing against the plan 4 DOES List gaps with owner and typical lead time 5 DOES Draft requests to the owners of each gap 6 YOU APPROVE Engineer approves requests 7 USES A TOOL Recheck status daily 8 CHECKS THE RESULT Are all items cleared with proof? If not: update the gap list and chase owners with a newmessage. Back to step 7. 9 CHECKS THE RESULT Is the start date still achievable given remaininglead times? If not: propose a later start or a reduced scope. Backto step 3. 10 YOU APPROVE Engineer approves the start 11 RESULT Readiness certificate
Read the steps as a list
  1. Run scheduled
  2. Read the run plan and build the readiness checklist
  3. Check permits, material stock, procedures and staffing against the plan
  4. List gaps with owner and typical lead time
  5. Draft requests to the owners of each gap
  6. Engineer approves requestsThe agent waits here for your OK.
  7. Recheck status daily
  8. Are all items cleared with proof?If not: update the gap list and chase owners with a new message. Back to step 7.
  9. Is the start date still achievable given remaining lead times?If not: propose a later start or a reduced scope. Back to step 3.
  10. Engineer approves the startThe agent waits here for your OK.
  11. Readiness certificate

How it decides

A readiness item is cleared only when the proof is on file, such as an approved permit or a stock count. The run is at risk if open items remain within the warning window.

  • Open item with lead time longer than the days left: propose a new start date
  • Material past retest date: treat as a gap
  • Permit expiring during the run: flag as a gap
  • Operator not trained on the procedure: block the start

Make it yours

Every agent is a starting point. You choose these settings for your own situation.

  • Checklist items
  • Warning window in days (default 5)
  • Reminder frequency
  • Owners per item
  • Report format

What keeps you in control

It always asks you first

  • Requests to owners
  • The run start
  • Any change of scope or date

Hard limits

  • Never start a run
  • Never accept a verbal confirmation as proof

It stops when

  • Done: all items cleared and start approved
  • Stop: start date cannot be met, engineer decides

Set it up

We guide you through the set-up, step by step

Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.

10 minto set it up in your AI
5 AIsChatGPT, Claude, Copilot, Gemini, Grok
  • One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
  • The agent then walks you through connecting your own data, one source at a time
  • A downloadable copy with the flow chart, the rules and the full guide
Get access to this agent

An example run

What happensA pilot run was set for 9 June. The agent found the catalyst lot 4 kg short, the waste permit expiring 12 June and one operator untrained. It sent three requests. A daily recheck showed the catalyst arrived on 5 June but the permit was still open. The date check failed. The agent proposed starting 16 June after a renewal. The engineer approved the new date.

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