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AI agent for procurement specialists

Public Procurement Evidence Completeness Agent

Evaluators receive complete, accurate evidence registers for every bid.

ComplianceAdministrationGovernment
See how it worksGet access
Public Procurement Evidence Completeness Agent: what goes in, what the agent does and what you get

What it does

Bid evaluation packets often lack required administrative evidence such as certificates, insurance or declarations. When the submission deadline passes, this agent maps each bidder's documents to the published checklist. It checks ambiguous or mislabeled attachments by reading their content, not just the file name. A document for another entity never satisfies a requirement. Gaps are recorded explicitly so evaluators can see them. It assembles evaluator packets but does no scoring. The procurement lead reviews the register; exclusion and award decisions stay with the evaluation panel. Edge case: an insurance certificate names the bidder's parent company, so the agent records a gap instead of accepting it.

How it works

Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.

Start and resultWhat it doesA check on its own workWaits for your OKGoes back and retries
Yes, continueApprovedNo 1 STARTS WHEN Submission deadline passes 2 USES A TOOL Load the published checklist 3 USES A TOOL Map each bidder's documents to requirements 4 DOES Read mislabeled or unclear attachments 5 CHECKS THE RESULT Does each document match the bidder and requirement? If not: record an explicit gap. Back to step 3. 6 USES A TOOL Assemble evaluator packets 7 YOU APPROVE Procurement lead reviews the register 8 RESULT Administrative bid evidence register
Read the steps as a list
  1. Submission deadline passes
  2. Load the published checklist
  3. Map each bidder's documents to requirements
  4. Read mislabeled or unclear attachments
  5. Does each document match the bidder and requirement?If not: record an explicit gap. Back to step 3.
  6. Assemble evaluator packets
  7. Procurement lead reviews the registerThe agent waits here for your OK.
  8. Administrative bid evidence register

How it decides

It checks each requirement with entity matching and keeps gaps explicit.

  • A document counts only when bidder entity and requirement both match.
  • Mislabeled files are judged by their content.
  • Gaps are recorded, never filled by assumption.
  • No scoring, exclusion or award by the agent.

Make it yours

Every agent is a starting point. You choose these settings for your own situation.

  • Published checklist per tender
  • Document types that need content reading, not just names
  • How gaps are shown to evaluators
  • Who reviews the register
  • Packet format per evaluator

What keeps you in control

It always asks you first

  • Scoring
  • Exclusion
  • Award

Hard limits

  • Never scores bids.

It stops when

  • Done: all bids registered.

Set it up

We guide you through the set-up, step by step

Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.

10 minto set it up in your AI
5 AIsChatGPT, Claude, Copilot, Gemini, Grok
  • One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
  • The agent then walks you through connecting your own data, one source at a time
  • A downloadable copy with the flow chart, the rules and the full guide
Get access to this agent

An example run

What happensA cleaning services tender closes on March 1 with 9 bids and 11 required documents each. The agent finds that bidder 4 labeled its tax certificate as appendix 3; it reads the content and accepts it. Bidder 6's insurance certificate names its parent company, so the check fails and it records a gap. The procurement lead reviews the register of 2 gaps and sends packets to evaluators.

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