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AI agent for production coordinators

Supplier Delay Recovery Agent

Production keeps running with the least disruption when a supplier is late.

DecisionsOperationsManagement
See how it worksGet access
Supplier Delay Recovery Agent: what goes in, what the agent does and what you get

What it does

When a supplier is late, small manufacturers scramble to work out which production orders are affected and what can be moved. This agent finds the affected work orders and the stock buffers that can cover them. It calculates rescheduling options using only approved substitute parts. It rejects any option that causes a shortage elsewhere or uses an unapproved substitute, then evaluates the next. The chosen option goes into a working recovery plan. The purchasing manager approves supplier orders, production commitments and customer messages. As real deliveries arrive, the agent compares them to the plan and re-plans when they differ. Edge case: a proposed substitute bracket has no approval, so that option is flagged.

How it works

Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.

Start and resultWhat it doesA check on its own workWaits for your OKGoes back and retries
Yes, continueApprovedYes, continueNoNo 1 STARTS WHEN Supplier delay confirmed 2 USES A TOOL Identify affected work orders and buffers 3 USES A TOOL Compute feasible rescheduling options 4 CHECKS THE RESULT Does the option avoid new shortages and use onlyapproved substitutes? If not: reject it and evaluate another. Back to step 3. 5 DOES Update the working recovery plan 6 YOU APPROVE Purchasing manager approves orders and commitments 7 USES A TOOL Check actual receipts 8 CHECKS THE RESULT Do receipts match the plan? If not: re-plan. Back to step 3. 9 RESULT Maintained supplier-delay recovery plan
Read the steps as a list
  1. Supplier delay confirmed
  2. Identify affected work orders and buffers
  3. Compute feasible rescheduling options
  4. Does the option avoid new shortages and use only approved substitutes?If not: reject it and evaluate another. Back to step 3.
  5. Update the working recovery plan
  6. Purchasing manager approves orders and commitmentsThe agent waits here for your OK.
  7. Check actual receipts
  8. Do receipts match the plan?If not: re-plan. Back to step 3.
  9. Maintained supplier-delay recovery plan

How it decides

It chooses the option that protects the most urgent orders without creating new shortages, and re-plans on actual receipts.

  • Priority: customer due dates.
  • Substitutes: approved only.
  • Re-plan on actual receipts.

Make it yours

Every agent is a starting point. You choose these settings for your own situation.

  • How orders are prioritized (default customer due date)
  • Approved substitute list
  • Minimum safety stock to protect
  • Who approves purchase orders and customer messages

What keeps you in control

It always asks you first

  • Supplier orders
  • Production commitments
  • Customer messages

Hard limits

  • No orders placed.

It stops when

  • Done: delay resolved.
  • Needs a human: no feasible option.

Set it up

We guide you through the set-up, step by step

Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.

10 minto set it up in your AI
5 AIsChatGPT, Claude, Copilot, Gemini, Grok
  • One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
  • The agent then walks you through connecting your own data, one source at a time
  • A downloadable copy with the flow chart, the rules and the full guide
Get access to this agent

An example run

What happensOn 8 May a supplier says steel brackets will arrive 9 days late. Five work orders are affected. The agent moves two orders that do not use brackets forward. One option uses a substitute bracket, but the check fails because it is not approved, so it evaluates another. The purchasing manager approves the plan. On 14 May only 600 of 1,000 brackets arrive, so the agent re-plans.

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