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AI agent for music teachers

Recital Program Planning Agent

A recital where every student is ready and the program fits

PlanningEducation
See how it worksGet access
Recital Program Planning Agent: what goes in, what the agent does and what you get

What it does

Recitals need every student ready with a piece, a program that fits the time slot, and a venue and accompanist booked, and teachers usually juggle this in the evenings. Eight weeks out, this agent collects each student's piece and its duration, reads readiness ratings from lesson notes, and drafts a running order that fits the slot and mixes levels, with the youngest students early. It then checks two things: is the total time under the slot, and is every student rated ready four weeks out? When a check fails, it suggests shorter pieces, cuts or swaps to easier repertoire, rebuilds the order and checks again. It also tracks venue, accompanist rehearsal times and parent RSVPs. The teacher always approves the final program and the venue booking. Edge case: if the program still runs over after cuts, it proposes splitting into two sessions.

How it works

Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.

Start and resultWhat it doesA check on its own workWaits for your OKGoes back and retries
Yes, continueApprovedNo 1 STARTS WHEN 8 weeks before recital 2 USES A TOOL Collect pieces and durations 3 USES A TOOL Read readiness ratings from lessons 4 DOES Draft the running order 5 CHECKS THE RESULT Are all students ready 4 weeks out and the programwithin time? If not: suggest shorter pieces or swaps for students notready. Back to step 4. 6 DOES Confirm venue and accompanist 7 YOU APPROVE Teacher approves program 8 RESULT Printed program and schedule
Read the steps as a list
  1. 8 weeks before recital
  2. Collect pieces and durations
  3. Read readiness ratings from lessons
  4. Draft the running order
  5. Are all students ready 4 weeks out and the program within time?If not: suggest shorter pieces or swaps for students not ready. Back to step 4.
  6. Confirm venue and accompanist
  7. Teacher approves programThe agent waits here for your OK.
  8. Printed program and schedule

How it decides

Readiness decides inclusion; order mixes levels and fits time.

  • Readiness below 3 of 5 at 4 weeks triggers change
  • Youngest students early
  • Total under slot length

Make it yours

Every agent is a starting point. You choose these settings for your own situation.

  • Readiness scale
  • Slot length
  • Order rules
  • RSVP method

What keeps you in control

It always asks you first

  • Program
  • Venue booking

Hard limits

  • No payments by agent

It stops when

  • Done: recital held
  • Stop: venue cancelled

Set it up

We guide you through the set-up, step by step

Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.

10 minto set it up in your AI
5 AIsChatGPT, Claude, Copilot, Gemini, Grok
  • One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
  • The agent then walks you through connecting your own data, one source at a time
  • A downloadable copy with the flow chart, the rules and the full guide
Get access to this agent

An example run

What happensEight weeks before the June 7 recital, the agent collected 16 pieces totaling 68 minutes for a 60-minute slot. The check failed, so it looped back and suggested shorter versions for 3 pieces. Four weeks out, 2 students were rated not ready. Teacher Ellen Shaw approved swaps to easier pieces. The program came to 57 minutes.

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