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AI agent for teaching assistants

Missing Work Recovery Agent

Every student has a clear catch-up plan, and missing work is turned in or formally excused.

PlanningGovernmentEducation
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Missing Work Recovery Agent: what goes in, what the agent does and what you get

What it does

After an absence or a busy week, a teacher cannot easily see who owes which assignment. The agent compares the gradebook with the attendance record, lists every missing or incomplete piece of work per student, and separates work missed because of an excused absence from work simply not done. For each student it builds a catch-up plan with realistic due dates that avoid test weeks and pile-ups, and drafts a note to the student or family. As work arrives it updates the gradebook list and the plan, and if a student falls behind the plan it rebuilds the dates. The teacher approves each message to families. Edge case: a student with a learning support plan gets extended dates from that plan, not the default.

How it works

Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.

Start and resultWhat it doesA check on its own workWaits for your OKGoes back and retries
ApprovedYes, continueYes, continueNoNo 1 STARTS WHEN Weekly run or long absence 2 USES A TOOL Read the gradebook, attendance and assignments 3 DOES List missing work per student and tag excused or not 4 DOES Build a catch-up plan with due dates that avoid testweeks 5 DOES Apply support plan accommodations 6 YOU APPROVE Teacher approves messages to families 7 USES A TOOL Send the plan and update the tracker 8 USES A TOOL Read new submissions each week 9 CHECKS THE RESULT Is the student on track with the plan? If not: Rebuild the dates with the new workload, dropwork the teacher excuses and draft a new note. Back tostep 3. 10 CHECKS THE RESULT Is all work in or excused? If not: Carry the remaining items to next week and flagstudents at risk of a failing grade. Back to step 3. 11 RESULT Catch-up tracker and risk list
Read the steps as a list
  1. Weekly run or long absence
  2. Read the gradebook, attendance and assignments
  3. List missing work per student and tag excused or not
  4. Build a catch-up plan with due dates that avoid test weeks
  5. Apply support plan accommodations
  6. Teacher approves messages to familiesThe agent waits here for your OK.
  7. Send the plan and update the tracker
  8. Read new submissions each week
  9. Is the student on track with the plan?If not: Rebuild the dates with the new workload, drop work the teacher excuses and draft a new note. Back to step 3.
  10. Is all work in or excused?If not: Carry the remaining items to next week and flag students at risk of a failing grade. Back to step 3.
  11. Catch-up tracker and risk list

How it decides

It treats excused absences as catch-up work and unexcused gaps as follow-up, and spaces due dates by workload.

  • Excused absence: allow the same number of days plus 2 per missed day
  • No more than 3 catch-up items due in one week
  • Support plan dates override the default
  • 3 weeks behind: flag to the teacher for a conference

Make it yours

Every agent is a starting point. You choose these settings for your own situation.

  • Maximum catch-up items per week (default 3)
  • Extra days per missed day
  • Which assignment types count
  • Message tone
  • Conference trigger in weeks

What keeps you in control

It always asks you first

  • Teacher approves messages to families
  • Teacher approves excusing any work

Hard limits

  • Never message families without approval
  • Never change grades, only the tracker
  • Never expose one student's list to another

It stops when

  • Done: all missing work is in or excused
  • Stop: the teacher reassigns or removes the work

Set it up

We guide you through the set-up, step by step

Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.

10 minto set it up in your AI
5 AIsChatGPT, Claude, Copilot, Gemini, Grok
  • One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
  • The agent then walks you through connecting your own data, one source at a time
  • A downloadable copy with the flow chart, the rules and the full guide
Get access to this agent

An example run

What happensA student returns after 5 days with 7 missing items. The agent builds a plan with 2 items due per week and avoids the unit test. After week 1 the student handed in 1 of 2, so the agent rebuilds the dates and drops one item the teacher excuses. A family note is drafted and approved. By week 4 six items are in and one is excused.

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