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AI agent for court reporters

Rush Quote Agent

A fair, consistent rush quote with a delivery date the reporter can keep

CreatingAutomationLegal
See how it worksGet access
Rush Quote Agent: what goes in, what the agent does and what you get

What it does

Rush requests arrive with a deadline and little detail, and prices vary by who answers. This agent reads the request and estimates page count from the hearing length, the type of proceeding and the reporter's past pages per hour. It checks the reporter's calendar and other deadlines to see whether the delivery date is realistic, and whether help would be needed. It applies the rate card, including the rush rate for the requested speed, and drafts a quote with a delivery date. If scope or schedule changes, for example the hearing runs long or a new deadline appears, it rechecks and revises the quote. The reporter approves the quote before it goes to the attorney. Edge case: two rush jobs fall on the same day.

How it works

Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.

Start and resultWhat it doesA check on its own workWaits for your OKGoes back and retries
Yes, continueApprovedYes, continueNoNo 1 STARTS WHEN Rush request arrives 2 USES A TOOL Read the request for case, length and deadline 3 DOES Estimate pages from hearing length and past pace 4 USES A TOOL Check the calendar and other deadlines 5 CHECKS THE RESULT Can the deadline be met with a buffer? If not: offer a later date, partial delivery or flag theneed for help. Back to step 3. 6 DOES Apply the rate card and the rush rate 7 DOES Draft the quote with price and delivery date 8 YOU APPROVE Reporter approves the quote 9 USES A TOOL Send the approved quote to the attorney 10 CHECKS THE RESULT Has the scope or schedule changed since the quote? If not: recalculate pages and delivery and draft arevised quote. Back to step 2. 11 RESULT Quote record
Read the steps as a list
  1. Rush request arrives
  2. Read the request for case, length and deadline
  3. Estimate pages from hearing length and past pace
  4. Check the calendar and other deadlines
  5. Can the deadline be met with a buffer?If not: offer a later date, partial delivery or flag the need for help. Back to step 3.
  6. Apply the rate card and the rush rate
  7. Draft the quote with price and delivery date
  8. Reporter approves the quoteThe agent waits here for your OK.
  9. Send the approved quote to the attorney
  10. Has the scope or schedule changed since the quote?If not: recalculate pages and delivery and draft a revised quote. Back to step 2.
  11. Quote record

How it decides

The delivery date must fit the reporter's calendar with a buffer. If it cannot, the quote offers a later date or a partial delivery.

  • Estimate pages at the reporter's own pace
  • Keep a 4-hour buffer before the deadline
  • Offer partial delivery if the full set cannot be met
  • Use the rate card, not ad hoc discounts

Make it yours

Every agent is a starting point. You choose these settings for your own situation.

  • Rate card
  • Buffer (default 4 hours)
  • Pace per hour
  • Which jobs count as fixed in the calendar

What keeps you in control

It always asks you first

  • Each quote
  • Revisions

Hard limits

  • Never sends a quote without approval
  • Never promises an unlisted discount

It stops when

  • Done: quote accepted and delivery scheduled
  • Stop: the deadline cannot be met and the attorney declines options

Set it up

We guide you through the set-up, step by step

Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.

10 minto set it up in your AI
5 AIsChatGPT, Claude, Copilot, Gemini, Grok
  • One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
  • The agent then walks you through connecting your own data, one source at a time
  • A downloadable copy with the flow chart, the rules and the full guide
Get access to this agent

An example run

What happensA 4-hour hearing needed a transcript by 9 a.m. next day. The agent estimated 150 pages at 38 pages an hour, which was 4 hours of work, and saw a 6 p.m. job the same day. The buffer failed. It offered delivery at noon or half by 9 a.m. The reporter approved the noon option at the one-day rush rate, $6.25 a page. When the hearing ran an hour longer, the agent revised the quote.

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