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AI agent for speechwriters

Speaker Voice Library Upkeep Agent

Keep new drafts free of overused phrases while staying in the speaker's voice.

Quality controlPR and communicationsWritersCreatives
See how it worksGet access
Speaker Voice Library Upkeep Agent: what goes in, what the agent does and what you get

What it does

A principal who speaks 50 times a year starts repeating favorite stories, and audiences notice. This agent indexes all past speeches and records which phrases, anecdotes and jokes were used, when, and for which audience. When you write a new draft, it checks the text against the library and flags overused material. It then proposes fresh options from approved sources, such as stories the speaker has told and approved but not used. After you edit the draft, it checks again until the repeats are gone. You decide what enters the library. Edge case: a story about the speaker's first job was used at two events last month, and the agent flags it for the new draft.

How it works

Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.

Start and resultWhat it doesA check on its own workWaits for your OKGoes back and retries
Yes, continueApprovedYes, continueApprovedNoNo 1 STARTS WHEN New draft is saved 2 USES A TOOL Index past speeches and extract phrases and stories 3 USES A TOOL Compare the draft with the library 4 CHECKS THE RESULT Does the draft reuse recent or overused material? If not: List each repeat with dates and audiences. Backto step 3. 5 DOES Look for fresh options in the approved story bank 6 DOES Suggest replacements that fit the speaker's voice 7 YOU APPROVE Speechwriter chooses and edits 8 USES A TOOL Recheck the revised draft 9 CHECKS THE RESULT Are all repeats gone? If not: Return the remaining repeats with new options.Back to step 3. 10 YOU APPROVE Speechwriter approves new items for the library 11 RESULT Clean draft and updated library
Read the steps as a list
  1. New draft is saved
  2. Index past speeches and extract phrases and stories
  3. Compare the draft with the library
  4. Does the draft reuse recent or overused material?If not: List each repeat with dates and audiences. Back to step 3.
  5. Look for fresh options in the approved story bank
  6. Suggest replacements that fit the speaker's voice
  7. Speechwriter chooses and editsThe agent waits here for your OK.
  8. Recheck the revised draft
  9. Are all repeats gone?If not: Return the remaining repeats with new options. Back to step 3.
  10. Speechwriter approves new items for the libraryThe agent waits here for your OK.
  11. Clean draft and updated library

How it decides

It flags a phrase used in the last 6 months or more than 3 times in a year. It suggests replacements only from the approved bank.

  • Anything used in the last 6 months is flagged (default)
  • More than 3 uses in a year is overuse
  • Replacements come only from the approved bank
  • Signature phrases are exempt if marked

Make it yours

Every agent is a starting point. You choose these settings for your own situation.

  • Repeat window (default 6 months)
  • Overuse count (default 3 per year)
  • Exempt signature phrases
  • Story bank location
  • Which speeches count as private

What keeps you in control

It always asks you first

  • Choosing replacements
  • Adding items to the library

Hard limits

  • Never adds stories without approval
  • Never invents anecdotes
  • Keeps the library private

It stops when

  • Done: no flagged repeats remain
  • Stop: no fresh option in the bank; the agent asks for a new story

Set it up

We guide you through the set-up, step by step

Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.

10 minto set it up in your AI
5 AIsChatGPT, Claude, Copilot, Gemini, Grok
  • One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
  • The agent then walks you through connecting your own data, one source at a time
  • A downloadable copy with the flow chart, the rules and the full guide
Get access to this agent

An example run

What happensA draft for a retail summit reused the 'my first store' story from two talks in the past 9 weeks. The agent flagged it and suggested a second story about a supplier visit. The check on the revised draft then found a repeated 'we build bridges' line used 4 times this year. The writer replaced it and approved both new items for the library.

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