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AI agent for speechwriters

Speaking Request Intake and Briefing Agent

A complete, verified speaking brief ready before any drafting starts.

ResearchAutomationPR and communicationsWritersCreatives
See how it worksGet access
Speaking Request Intake and Briefing Agent: what goes in, what the agent does and what you get

What it does

An invitation arrives saying 'the CEO is invited to speak', and you spend days asking what the event is, who is in the room and how long the slot is. This agent turns that email into a brief. It extracts the event, audience, slot length, format and date, then searches for the host, past speakers and organizers. It lists what is still missing and drafts questions to the requester. After each reply it rechecks the brief and repeats until the required fields are complete. You review the finished brief before drafting begins. Edge case: if two sources give different slot lengths, the agent lists both and asks the organizer which is right.

How it works

Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.

Start and resultWhat it doesA check on its own workWaits for your OKGoes back and retries
ApprovedYes, continueApprovedNo 1 STARTS WHEN Speaking request received 2 USES A TOOL Extract event, audience, slot, format and date fromthe invitation 3 USES A TOOL Search the event site, host and past speakers 4 DOES Fill the brief template and mark missing fields 5 DOES Draft questions to the requester 6 YOU APPROVE Speechwriter approves questions before they are sent 7 USES A TOOL Read replies and update the brief 8 CHECKS THE RESULT Are all required fields filled and consistent acrosssources? If not: Draft a follow-up question for the missing orconflicting item. Back to step 4. 9 DOES Add audience profile and past speaker themes 10 YOU APPROVE Speechwriter approves the brief before draftingstarts 11 RESULT Speaking brief
Read the steps as a list
  1. Speaking request received
  2. Extract event, audience, slot, format and date from the invitation
  3. Search the event site, host and past speakers
  4. Fill the brief template and mark missing fields
  5. Draft questions to the requester
  6. Speechwriter approves questions before they are sentThe agent waits here for your OK.
  7. Read replies and update the brief
  8. Are all required fields filled and consistent across sources?If not: Draft a follow-up question for the missing or conflicting item. Back to step 4.
  9. Add audience profile and past speaker themes
  10. Speechwriter approves the brief before drafting startsThe agent waits here for your OK.
  11. Speaking brief

How it decides

A brief is complete when event, audience, slot length, format, date and key message are filled and confirmed by at least one source.

  • Required fields: event, audience, slot length, format, date, topic
  • Treat conflicting facts as missing until confirmed
  • Reply reminder after 3 working days
  • Flag requests under 10 days away as urgent

Make it yours

Every agent is a starting point. You choose these settings for your own situation.

  • Required brief fields
  • Reminder interval
  • Sources to search
  • Brief template

What keeps you in control

It always asks you first

  • Speechwriter approves questions sent to the requester
  • Speechwriter approves the final brief

Hard limits

  • Never reply to a requester without approval
  • Never commit the executive to attend

It stops when

  • Done: brief approved
  • Stop: requester does not reply within 10 days

Set it up

We guide you through the set-up, step by step

Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.

10 minto set it up in your AI
5 AIsChatGPT, Claude, Copilot, Gemini, Grok
  • One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
  • The agent then walks you through connecting your own data, one source at a time
  • A downloadable copy with the flow chart, the rules and the full guide
Get access to this agent

An example run

What happensAn invitation to a regional trade forum on March 12 gave no slot length. The agent found the event site listing 20 minute keynotes, but the organizer's email said 30. It asked the organizer, who confirmed 25. It added the past speaker themes and attendance of 400 buyers. The speechwriter approved the brief and started drafting.

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