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AI agent for hr consultants

Stakeholder Feedback Pulse Agent

Gather a quick, balanced read from colleagues and turn it into clear themes.

ReportingPeople and hiringManagementHuman resources
See how it worksGet access
Stakeholder Feedback Pulse Agent: what goes in, what the agent does and what you get

What it does

Full 360 reviews are heavy, and quick feedback between rounds rarely gets collected. The agent sends a few brief questions to colleagues chosen by the coach, tracks who answered, and chases those who have not. It checks response quality for bias, such as only positive replies or one-word answers, and asks follow-up questions when the feedback is thin. It then summarizes themes with counts. The coach approves recipients and the summary. Edge case: eight of eight replies are all praise with no examples, so the agent sends a short second question asking for one example of an improvement.

How it works

Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.

Start and resultWhat it doesA check on its own workWaits for your OKGoes back and retries
ApprovedYes, continueYes, continueApprovedNoNo 1 STARTS WHEN Pulse requested 2 USES A TOOL Draft 3 to 5 short questions tied to the goal 3 YOU APPROVE Coach approves recipients and questions 4 USES A TOOL Send the questions 5 USES A TOOL Track responses and chase nonresponders 6 CHECKS THE RESULT Is the response rate and detail enough to report? If not: Send a second short question and chase again.Back to step 4. 7 DOES Check for bias such as all praise or vague answers 8 CHECKS THE RESULT Do the answers show a balanced picture? If not: Ask for a specific example of an improvement.Back to step 4. 9 DOES Summarize themes with counts 10 YOU APPROVE Coach approves the summary 11 RESULT Pulse summary
Read the steps as a list
  1. Pulse requested
  2. Draft 3 to 5 short questions tied to the goal
  3. Coach approves recipients and questionsThe agent waits here for your OK.
  4. Send the questions
  5. Track responses and chase nonresponders
  6. Is the response rate and detail enough to report?If not: Send a second short question and chase again. Back to step 4.
  7. Check for bias such as all praise or vague answers
  8. Do the answers show a balanced picture?If not: Ask for a specific example of an improvement. Back to step 4.
  9. Summarize themes with counts
  10. Coach approves the summaryThe agent waits here for your OK.
  11. Pulse summary

How it decides

A pulse is ready when enough people replied with specific comments. Replies that are all praise or all one-word trigger a follow-up. Themes are counted before they are reported.

  • At least 60 percent response before reporting
  • Themes require 2 or more mentions
  • All praise with no examples triggers a follow-up
  • Chase twice at most

Make it yours

Every agent is a starting point. You choose these settings for your own situation.

  • Minimum response rate (default 60 percent)
  • Number of chases (default 2)
  • Question set
  • Theme threshold

What keeps you in control

It always asks you first

  • Coach approves recipients and questions
  • Coach approves the summary

Hard limits

  • Never reveals who said what
  • Never sends questions without coach approval

It stops when

  • Done: summary approved
  • Stop: response stays under the minimum, so the coach decides

Set it up

We guide you through the set-up, step by step

Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.

10 minto set it up in your AI
5 AIsChatGPT, Claude, Copilot, Gemini, Grok
  • One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
  • The agent then walks you through connecting your own data, one source at a time
  • A downloadable copy with the flow chart, the rules and the full guide
Get access to this agent

An example run

What happensA coach asked 8 colleagues about a manager's listening. All 8 replied, but every answer was praise with no examples, so the balance check failed. The agent sent a short second question asking for one example of something to improve. Five replied, with 3 mentioning interrupting in meetings. The agent summarized themes with counts, and the coach approved.

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