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AI agent for food scientists

Traceability Drill Agent

A complete trace of one lot both ways within the target time, with every gap documented and fixed.

ComplianceScience and research
See how it worksGet access
Traceability Drill Agent: what goes in, what the agent does and what you get

What it does

A mock recall is announced and, three hours later, the team is still looking for the receiving record of one ingredient lot. This agent runs the mock trace for a chosen lot. It traces forward to customers and backward to suppliers using receiving, production, storage and shipping records. It checks that quantities in match quantities out, within a tolerance, and flags gaps in records or lots that cannot be accounted for. After fixes, it reruns the trace and records the time to complete. You approve the drill report. Edge case: rework and carryover lots are included in the balance so the totals can match.

How it works

Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.

Start and resultWhat it doesA check on its own workWaits for your OKGoes back and retries
Yes, continueApprovedYes, continueNoNo 1 STARTS WHEN Drill lot chosen and timer started 2 USES A TOOL Read receiving and supplier records for the lot 3 USES A TOOL Follow the lot through production, rework andstorage 4 USES A TOOL Follow outputs to shipping records and customers 5 DOES Total quantities in and quantities out 6 CHECKS THE RESULT Do quantities in and out agree within tolerance? If not: search for missing records, carryover andrework, and list unaccounted amounts. Back to step 3. 7 DOES List record gaps and owners 8 YOU APPROVE Quality manager approves requests to fix records 9 USES A TOOL Rerun the trace after fixes 10 CHECKS THE RESULT Is the trace complete and within the target time? If not: repeat the search for the remaining gaps andnote time lost. Back to step 3. 11 RESULT Drill report with times and gaps
Read the steps as a list
  1. Drill lot chosen and timer started
  2. Read receiving and supplier records for the lot
  3. Follow the lot through production, rework and storage
  4. Follow outputs to shipping records and customers
  5. Total quantities in and quantities out
  6. Do quantities in and out agree within tolerance?If not: search for missing records, carryover and rework, and list unaccounted amounts. Back to step 3.
  7. List record gaps and owners
  8. Quality manager approves requests to fix recordsThe agent waits here for your OK.
  9. Rerun the trace after fixes
  10. Is the trace complete and within the target time?If not: repeat the search for the remaining gaps and note time lost. Back to step 3.
  11. Drill report with times and gaps

How it decides

A trace is complete when every quantity of the lot is accounted for between the input and output records within tolerance.

  • Quantity difference over 2 percent: investigate
  • Lot with no receiving record: critical gap
  • Rework or carryover present: include it in the balance
  • Trace time over the target: list the slowest steps

Make it yours

Every agent is a starting point. You choose these settings for your own situation.

  • Quantity tolerance (default 2 percent)
  • Target time in hours
  • Records included
  • Drill frequency
  • Report format

What keeps you in control

It always asks you first

  • Requests to fix records
  • The drill report

Hard limits

  • Never alter any record
  • Never mark a trace complete with unaccounted quantity

It stops when

  • Done: trace complete and report approved
  • Stop: records unavailable

Set it up

We guide you through the set-up, step by step

Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.

10 minto set it up in your AI
5 AIsChatGPT, Claude, Copilot, Gemini, Grok
  • One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
  • The agent then walks you through connecting your own data, one source at a time
  • A downloadable copy with the flow chart, the rules and the full guide
Get access to this agent

An example run

What happensFor ingredient lot R-3321 of 2,000 kg, the agent traced 3 production batches using 1,940 kg. Shipping records accounted for 1,890 kg, a 2.6 percent gap beyond tolerance, so the check failed. A search found 45 kg of rework in batch 3. The remaining 5 kg was still unlogged. The trace took 3 hours 40 minutes against a 4 hour target. The manager approved the report.

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