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AI agent for court reporters

Transcript Index and Exhibit Log Agent

Accurate examination, exhibit and word indexes

CreatingAutomationLegal
See how it worksGet access
Transcript Index and Exhibit Log Agent: what goes in, what the agent does and what you get

What it does

Indexes and exhibit logs let attorneys find testimony fast, but building them by hand invites numbering mistakes. After the transcript is final, this agent lists examinations by attorney with page numbers, lists exhibits marked and referenced with descriptions and page and line, and builds a word index. It then checks that each exhibit number is marked once, that referenced pages exist, and that descriptions match the exhibit log from the job. Where a description differs, it uses the log wording and flags the difference. Anything that does not match is flagged for the reporter, and after fixes the agent checks again. The reporter approves the final indexes before delivery. Edge case: an exhibit was marked, withdrawn and re-marked with a new number, so the agent shows both numbers rather than reporting a duplicate.

How it works

Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.

Start and resultWhat it doesA check on its own workWaits for your OKGoes back and retries
Yes, continueApprovedNo 1 STARTS WHEN Transcript final 2 USES A TOOL Find examinations and exhibits 3 DOES Build indexes 4 CHECKS THE RESULT Do exhibit entries match the job log and pages? If not: flag differences for the reporter. Back to step2. 5 USES A TOOL Insert indexes in transcript 6 YOU APPROVE Reporter approves 7 RESULT Transcript with indexes delivered
Read the steps as a list
  1. Transcript final
  2. Find examinations and exhibits
  3. Build indexes
  4. Do exhibit entries match the job log and pages?If not: flag differences for the reporter. Back to step 2.
  5. Insert indexes in transcript
  6. Reporter approvesThe agent waits here for your OK.
  7. Transcript with indexes delivered

How it decides

It ties each index entry to page and line and checks against the exhibit log.

  • Exhibit marked twice: flag
  • Description differs: use log and flag
  • Re-marked exhibit: show both numbers

Make it yours

Every agent is a starting point. You choose these settings for your own situation.

  • Index types
  • Format
  • Description length
  • Exhibit numbering

What keeps you in control

It always asks you first

  • Final indexes

Hard limits

  • Never changes transcript text
  • Never delivers

It stops when

  • Done: delivered
  • Stop: exhibit log missing

Set it up

We guide you through the set-up, step by step

Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.

10 minto set it up in your AI
5 AIsChatGPT, Claude, Copilot, Gemini, Grok
  • One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
  • The agent then walks you through connecting your own data, one source at a time
  • A downloadable copy with the flow chart, the rules and the full guide
Get access to this agent

An example run

What happensFor a final 180-page transcript, the agent listed three examinations and 22 exhibits. The check failed: exhibit 14 was marked on page 92, withdrawn, and re-marked as 14A on page 95, and the job log listed only 14A. The agent flagged it. The reporter confirmed both entries should show. The agent rebuilt the index with both, the recheck matched the log, and the reporter approved delivery on October 10.

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