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AI agent for court reporters

Transcript Proofreading Agent

A proofread transcript with every flag resolved before certification

Quality controlLegal
See how it worksGet access
Transcript Proofreading Agent: what goes in, what the agent does and what you get

What it does

Proofreading a deposition transcript line by line is slow, and small errors in names or speaker labels can matter in court. After the reporter edits a rough draft, this agent compares the text against the audio sync where available and flags words with a low match. It checks that speaker labels follow the flow of questions and answers, flagging two Q lines in a row, and checks spellings of names and terms against the case word list. It also flags punctuation and formatting issues such as missing Q and A markers. The reporter reviews each flag and fixes or rejects it; the agent never changes text on its own. It then reruns on the changed pages to confirm nothing new broke, listing any new issues. The reporter certifies the final transcript. Edge case: a witness and an attorney share a surname, so speaker labels get extra checks.

How it works

Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.

Start and resultWhat it doesA check on its own workWaits for your OKGoes back and retries
ApprovedYes, continueNo 1 STARTS WHEN Draft ready for proofreading 2 USES A TOOL Compare text to audio sync 3 DOES Check speakers, terms and format 4 DOES List flags by page 5 YOU APPROVE Reporter resolves each flag 6 CHECKS THE RESULT Do changed pages pass a rerun with no new issues? If not: list new issues for the reporter. Back to step3. 7 RESULT Transcript ready to certify
Read the steps as a list
  1. Draft ready for proofreading
  2. Compare text to audio sync
  3. Check speakers, terms and format
  4. List flags by page
  5. Reporter resolves each flagThe agent waits here for your OK.
  6. Do changed pages pass a rerun with no new issues?If not: list new issues for the reporter. Back to step 3.
  7. Transcript ready to certify

How it decides

It flags text with low audio match, inconsistent speakers and terms not in the word list.

  • Audio match low: flag word
  • Term not in word list: flag spelling
  • Two Q lines in a row: check speaker

Make it yours

Every agent is a starting point. You choose these settings for your own situation.

  • Flag sensitivity
  • Formatting rules by jurisdiction
  • Word list sources
  • Flag display

What keeps you in control

It always asks you first

  • Every text change
  • Certification

Hard limits

  • Never changes text without reporter approval
  • Never certifies

It stops when

  • Done: all flags resolved
  • Stop: audio missing for a section

Set it up

We guide you through the set-up, step by step

Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.

10 minto set it up in your AI
5 AIsChatGPT, Claude, Copilot, Gemini, Grok
  • One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
  • The agent then walks you through connecting your own data, one source at a time
  • A downloadable copy with the flow chart, the rules and the full guide
Get access to this agent

An example run

What happensFor a 214-page deposition taken September 30, the agent flagged 58 items: low audio match words, a misspelled drug name and three missing Q markers. The witness and plaintiff's attorney were both named Ortiz, so it checked those speaker labels closely and found two errors. The reporter fixed 49 flags. The rerun on changed pages failed with one new broken line break, which the reporter fixed. The second rerun passed and she certified the transcript.

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