10 AI Courses for Administrative Assistants that You Should Know About in 2025

Artificial Intelligence (AI) is becoming an integral part of various professional fields, and its influence is particularly significant for administrative assistants. As AI technology advances, the necessity for administrative professionals to enhance their skill set is increasingly urgent. Upskilling in AI is not just a path to career advancement; it's essential for maintaining relevance in a job market that is shifting towards automation and efficiency. Administrative assistants who embrace AI tools can gain a competitive edge, ensuring they remain indispensable assets in their organizations.

Why AI matters for Administrative Assistants today

Today, AI is crucial for administrative assistants due to its ability to streamline tasks and increase productivity. With 69% of businesses reportedly employing AI tools to boost efficiency, the landscape of administrative work is evolving. Administrative assistants are at the frontline of this change, necessitating a strong understanding of AI applications to stay ahead. This article aims to guide administrative professionals in selecting the best AI courses available, ensuring they are well-equipped to meet current and future demands.

The Growing Role of AI in Administrative Assistants

The role of AI in the realm of administrative work is expanding, with applications spanning automation, decision-making, and personalization. AI tools can automate repetitive tasks, such as scheduling appointments and managing emails, freeing up time for more strategic activities. These technologies also aid in data analysis, offering insights that can inform decision-making processes. By reshaping workflows, AI enables administrative assistants to focus on tasks that require human intuition and creativity, enhancing their overall contribution to their organizations.

Benefits of becoming an AI expert in Administrative Assistants

Becoming proficient in AI offers numerous benefits for administrative assistants. By mastering these technologies, professionals can improve their efficiency and effectiveness, leading to increased job satisfaction and career opportunities. Additionally, AI expertise can position administrative assistants as leaders in digital transformation within their workplaces, showcasing their value in facilitating organizational growth. As AI continues to evolve, those with specialized knowledge will be better prepared to adapt and thrive in their roles.

This article will provide a comprehensive comparison of 10 AI courses tailored for administrative professionals to enhance their skills, including the well-regarded CompleteAI Training. This course offers a robust suite of video courses and certifications specifically designed for administrative assistants, making it a valuable resource for those seeking to advance their AI knowledge and application in their daily tasks.

Comparison: All AI Courses for Administrative Assistants (Updated Q2' 2025)

Course Name	Provider	Price	Key Topics	Pros	Cons	Best For
AI for Administrative Assistants (Video Courses + Certifications)	Complete AI Training	$29/month or $8.25/month billed annually	Over 100 specialized video courses, AI tools, industry news	Highest rating, extensive courses, daily updates, affordable pricing	Subscription based	Administrative Assistants professionals
Summit 2025 Pre-Conference Workshop - AI Tools for Administrative Professionals	International Association of Administrative Professionals (IAAP)	$500	AI tools for productivity, demonstrations, foundational AI principles	Hands-on demonstrations, focus on productivity, networking opportunities	Higher cost, pre-conference workshop only	General learners
Digitalisation and AI Course for an Executive Assistant (2025)	Institute of Executive Assistants and Administrators (IEAA)	$370	AI in business, CRM/ERP systems, data management, privacy, security	IEAA accreditation, practical and interactive, no prerequisites	Fixed course dates, one-day duration	General learners
AI (Artificial Intelligence) Essentials for Executive & Administrative Professionals Training 2025	Crinet Systems	$375 - $400	AI fundamentals, practical tools, data management, automation	Tailored for professionals, covers fundamentals and applications	Requires minimum participants for in-house delivery	General learners
AI & ChatGPT for Email Management (Updated 2025)	Complete AI Training	Included in subscription	Email automation, organization, AI tools	Updated for 2025, practical application, beginner-friendly	Subscription required	General learners
AI & ChatGPT for Appointment Scheduling (Updated 2025)	Complete AI Training	Included in subscription	Appointment scheduling, calendar management, reminders	Practical for scheduling, beginner-friendly	Subscription required	General learners
AI & ChatGPT for Document Preparation and Formatting (Updated 2025)	Complete AI Training	Included in subscription	Document preparation, formatting, productivity	Focused on core skills, updated content	Subscription required	General learners
AI & ChatGPT for Travel Arrangements (Updated 2025)	Complete AI Training	Included in subscription	Travel planning, booking, itinerary automation	Practical for travel-heavy roles, beginner-friendly	Subscription required	General learners
AI & ChatGPT for Expense Reporting and Management (Updated 2025)	Complete AI Training	Included in subscription	Expense tracking, reporting, financial management	Reduces errors, saves time	Subscription required	General learners
AI & ChatGPT for Data Entry and Database Management (Updated 2025)	Complete AI Training	Included in subscription	Data entry automation, database management	Relevant for data tasks, beginner level	Subscription required	General learners

Understanding AI Training for Administrative Assistants Professionals

As the integration of artificial intelligence (AI) becomes more prevalent in various industries, administrative assistants are increasingly required to understand and utilize AI tools to enhance productivity and efficiency. With a range of AI courses available, professionals in this field can gain the necessary skills and certifications to stay competitive. This article reviews several AI courses designed specifically for administrative assistants, providing details on the offerings, costs, pros, and cons, to help you make an informed decision.

Course 1: CompleteAI Training

CompleteAI Training offers a comprehensive library of over 100 specialized video courses and certifications specifically tailored for administrative assistants. This subscription-based service provides continuous updates on the latest AI tools and curated industry news, making it an ideal choice for professionals seeking to maintain their knowledge in AI advancements.

Visit Complete AI Training for Administrative Assistants

Key Topics Covered: Comprehensive AI education, daily updates on AI tools, industry news.

Target Audience and Skill Level: Designed for administrative assistants at all skill levels who wish to enhance their AI proficiency.

Pros:
• Extensive range of courses and certifications tailored for administrative assistants.
• Daily updates on AI tools and industry news.
• Affordable pricing, especially with annual billing.

Cons:
• Subscription-based; ongoing subscription required for continuous learning.

Who Would Benefit Most: Administrative professionals seeking a comprehensive and affordable AI education with continuous updates and certifications.

Course 2: Summit 2025 Pre-Conference Workshop - AI Tools for Administrative Professionals

International Association of Administrative Professionals (IAAP) offers a hands-on pre-conference workshop that explores AI tools to boost productivity for administrative professionals. The workshop covers foundational AI principles through practical demonstrations and networking opportunities.

Visit IAAP Workshop

Key Topics Covered: AI tools, productivity enhancement, foundational AI principles.

Target Audience and Skill Level: Suitable for administrative professionals interested in gaining practical experience with AI tools.

Pros:
• Hands-on demonstrations of AI tools.
• Focus on productivity and organization.
• Networking opportunities with peers.

Cons:
• Higher cost compared to online courses.
• Limited availability as a pre-conference workshop.

Who Would Benefit Most: Administrative professionals looking for in-person training and networking opportunities to enhance their productivity with AI tools.

Course 3: Digitalisation and AI Course for an Executive Assistant (2025)

Institute of Executive Assistants and Administrators (IEAA) provides an accredited course aimed at executive assistants to build skills in digitalisation and AI for business support. This course covers AI applications in business, CRM/ERP systems, data management, and automation.

Visit IEAA Course

Key Topics Covered: AI in business, CRM/ERP systems, data management, privacy, and security.

Target Audience and Skill Level: Executive assistants seeking professional qualification and practical AI skills.

Pros:
• IEAA accreditation enhances employability.
• Interactive sessions led by expert trainers.
• No prerequisites required.

Cons:
• Fixed course dates may not be flexible for all schedules.
• One-day duration may limit depth of coverage.

Who Would Benefit Most: Executive assistants aiming for a professional qualification and practical skills in AI and digitalisation.

Course 4: AI (Artificial Intelligence) Essentials for Executive & Administrative Professionals Training 2025

Crinet Systems offers a two-day training program that equips executive and administrative professionals with essential AI knowledge and skills. The course covers AI fundamentals, practical tools, data management, automation, ethics, and future trends.

Visit Crinet Systems Training

Key Topics Covered: AI fundamentals, practical applications, data management, ethics.

Target Audience and Skill Level: Executive and administrative professionals looking for a comprehensive introduction to AI.

Pros:
• Tailored for executive and administrative professionals.
• Includes ethical considerations and future trends.
• Offers multiple delivery options: online, classroom, in-house.

Cons:
• Requires a minimum number of participants for in-house delivery.
• Exam included may not suit all learners.

Who Would Benefit Most: Executive and administrative professionals seeking a broad understanding of AI fundamentals and practical applications.

Course 5: AI & ChatGPT for Email Management (Updated 2025)

Complete AI Training provides a beginner-level course focused on leveraging AI and ChatGPT to automate and enhance email management tasks. This course is included in the Complete AI Training subscription.

Visit AI & ChatGPT for Email Management

Key Topics Covered: Drafting, organizing, and responding to emails using AI tools.

Target Audience and Skill Level: Beginner-level course for administrative assistants looking to improve email management efficiency.

Pros:
• Updated content for 2025.
• Practical application for daily admin tasks.
• Beginner-friendly approach.

Cons:
• Subscription required for access.

Who Would Benefit Most: Administrative assistants seeking practical skills to enhance email management through AI tools.

Course 6: AI & ChatGPT for Appointment Scheduling (Updated 2025)

Complete AI Training offers a beginner course that teaches how to use AI and ChatGPT to automate appointment scheduling, calendar management, and reminders. Like other courses, it is part of the Complete AI Training subscription.

Visit AI & ChatGPT for Appointment Scheduling

Key Topics Covered: Automating scheduling tasks and reducing conflicts.

Target Audience and Skill Level: Beginner-level for administrative assistants focused on improving scheduling efficiency.

Pros:
• Practical for everyday scheduling needs.
• Beginner-friendly content.

Cons:
• Requires subscription for access.

Who Would Benefit Most: Administrative assistants looking to streamline appointment scheduling and calendar management using AI.

Course 7: AI & ChatGPT for Document Preparation and Formatting (Updated 2025)

Complete AI Training provides training on using AI to prepare, format, and polish documents quickly and accurately. This course, included in the Complete AI Training subscription, focuses on core administrative skills.

Visit AI & ChatGPT for Document Preparation

Key Topics Covered: Document preparation, formatting, and quality enhancement using AI tools.

Target Audience and Skill Level: Beginner-level for administrative assistants interested in improving document management skills.

Pros:
• Focused on essential admin skills.
• Updated content for current needs.

Cons:
• Access requires a subscription.

Who Would Benefit Most: Administrative assistants aiming to enhance document preparation and formatting efficiency with AI.

Course 8: AI & ChatGPT for Travel Arrangements (Updated 2025)

Complete AI Training offers a course focused on automating travel planning tasks using AI tools. This course, part of the Complete AI Training subscription, is ideal for administrative assistants managing travel-heavy roles.

Visit AI & ChatGPT for Travel Arrangements

Key Topics Covered: Booking flights, hotels, and itineraries using AI to reduce manual effort.

Target Audience and Skill Level: Beginner-level for administrative assistants involved in extensive travel planning.

Pros:
• Practical for travel-heavy admin roles.
• Beginner-friendly content.

Cons:
• Subscription required for access.

Who Would Benefit Most: Administrative assistants responsible for managing travel arrangements and looking to automate these tasks using AI.

Course 9: AI & ChatGPT for Expense Reporting and Management (Updated 2025)

Complete AI Training covers automating expense tracking, reporting, and management using AI tools. This course is available through the Complete AI Training subscription.

Visit AI & ChatGPT for Expense Reporting

Key Topics Covered: Streamlining financial admin tasks with AI to reduce errors and save time.

Target Audience and Skill Level: Beginner-level course for administrative assistants focused on financial task automation.

Pros:
• Helps reduce errors in financial tasks.
• Saves time on expense management.

Cons:
• Subscription required for access.

Who Would Benefit Most: Administrative assistants managing financial tasks and seeking to automate expense reporting and management.

Course 10: AI & ChatGPT for Data Entry and Database Management (Updated 2025)

Complete AI Training offers a beginner course on using AI to automate data entry and maintain databases efficiently. This course is part of the Complete AI Training subscription.

Visit AI & ChatGPT for Data Entry

Key Topics Covered: Automating data entry and database management to improve accuracy and save time.

Target Audience and Skill Level: Beginner-level for administrative assistants dealing with extensive data tasks.

Pros:
• Highly relevant for admin data tasks.
• Beginner-friendly approach.

Cons:
• Subscription required for access.

Who Would Benefit Most: Administrative assistants focused on improving efficiency in data entry and database management through AI tools.

Overall Recommendations for Administrative Assistants

Choosing the right AI course depends on your specific needs, learning preferences, and budget. CompleteAI Training offers an extensive and affordable option with continuous updates, making it suitable for those seeking comprehensive and ongoing AI education tailored to administrative tasks. For hands-on experiences and networking, the Summit 2025 Workshop by IAAP provides practical demonstrations and peer interactions, albeit at a higher cost. The IEAA course is ideal for those looking for professional qualifications and expert-led sessions, while Crinet Systems offers a broad understanding of AI essentials with flexible delivery options.

Ultimately, if you are looking for a cost-effective, continuously updated resource, CompleteAI Training is a strong contender. However, if your focus is on specific skills or professional networking, consider the other offerings based on your unique requirements and career goals.